Explanation
BACKGROUND: The Department of Finance and Management desires to enter into an Intergovernmental Agreement, as permitted under Ohio Revised Code Section 9.482, with other political subdivisions for technology disposal services as part of the City's commitment to shared regional cooperation.
Also, this ordinance authorizes the Director of Finance and Management to establish a Universal Term Contract for the option to purchase the secured Removal and Destruction, or testing, sanitizing and return services for used Technology Equipment on an as needed basis by the Department of Technology and various other City agencies. These services are necessary to prevent possible security breaches of sensitive information and will further advance the City’s commitment to recycle or dispose of City waste in an environmentally friendly manner. The term of the proposed option contract would be through November 30, 2018 with the option to renew for three (3) additional years subject to mutual agreement. Solid Waste Authority of Central Ohio (SWACO) opened formal bids on July 31, 2015.
SWACO advertised and solicited competitive bids. Two (2) Bids were received.
The contract was awarded to the lowest, responsive, responsible and best bidder by SWACO:
Southeastern Data, CC# 46-5315958 (contract compliance in process)
Total Estimated Annual Expenditure by the City of Columbus: Unknown
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, responsible disposal of technology equipment will not be maintained and the efficient operations of the Department of Technology will be slowed. The previous contract (FL005779) established by the purchasing office ended 11/30/2015.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Various city Divisions will be required to o...
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