Explanation
BACKGROUND: This legislation is for the option to establish two UTC contracts for Mainline Water Service & Repair Parts for the Division of Water, the primary user. This contract will provide for the purchase of water service and repair parts such as tubing, stops, unions, couplings, service saddles and clamps used for repairs, construction and maintenance of water lines throughout the City of Columbus service area. The term of the proposed option contracts would be approximately two years, expiring March 31, 2018, with the option to extend for one (1) additional year. The Purchasing Office opened formal bids on December 10, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. SA006109). Ninety Four (94) bids were solicited: (M1A-5, F1-3, MBR-2). Two (2) bids were received. Bidders were asked to bid a discount from published catalogs that contained the line of parts needed and the specifications stated it was the City's intention to make multiple awards to maximize the selection and available discounts. At this time, the City of Columbus has embarked on implementing a new e-catalog system purchased from Vinimaya. This system will allow city agencies to search for items needed and compare pricing to get best value. A waiver of regulations is being submitted to award to multiple suppliers as the Code does not envision multiple awards for the same category.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
HD Supply Waterworks, MAJ, CC# 03-0550887 expires 11/04/2016, All Items, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 02/02/2017, All Items, $1.00
Total Estimated Annual Expenditure: $300,000 Division of Water, the primary user.
The companies are not debarred according to the Excluded Party Listing System of the Federal Governme...
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