Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 352 street trees in the UIRF districts of Milo Grogan and the Mid-East Community Collaborative Area in the Eastmoor neighborhood.
Background: The Department of Development has funding in place through the Urban Infrastructure Recovery Fund to replace street trees in eleven of the Neighborhood Commercial Revitalization (NCR) areas throughout the City of Columbus over the next five years. The new plantings in the Milo Grogan and Eastmoor neighborhoods will represent a diverse species of trees selected specifically for each planting location and takes into consideration the specific site restrictions that will help to maximize the Urban Tree Canopy and reduce storm water run-off. The trees were also specifically selected to not interfere with nearby utilities or structures. The Eastmoor community leaders requested to add new trees to their aging urban tree canopy and the Milo Grogan community requested to add trees in an effort to soften what they consider a concrete jungle and add more green to their neighborhood. This project will support the mission of the Recreation and Parks Master Plan by adding trees to the Columbus Urban Tree Canopy and replacing trees lost to the Emerald Ash Borer and other causes of tree mortality. Increasing the tree canopy will increase the health and wellness of Columbus citizens by reducing storm water runoff, reducing utility costs within the communities and reducing air pollution.
The costs for this project will be $103,840.00 with a contingency of $10,400.00 for a total of $114,240.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 28, 2015 and received by the Recreation and Parks Department on January 19, 2016. Bids were received from the following companies:
Company Amount
Greenscapes (MAJ) $103,840.00
Custom Landscape (MAJ) $119,320.96
After reviewing the proposals that were submitted, it was determined that Greenscapes Landscape Co. was the lowest and most responsive bidder.
Principal Parties:
Greenscapes Landscape Company
4220 Winchester Pike, Columbus, OH 43232
Tom Kuhn 614-830-2606
CC# 31-1027889
Exp Date: 9/3/17
Columbus Employees: 30+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department as tree planting has specific periods of time when it is most beneficial to plant trees. Traditional 30 day legislation would result in an insufficient period of time to schedule the work, order the trees, perform the stump removal and plant the trees before ideal planting conditions are lost to warmer summer temperatures.
Fiscal impact: The expenditure of $114,240.00 is budgeted and available in the Recreation and Parks Urban Infrastructure Recovery Fund to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 352 street trees in the UIRF districts of Milo Grogan and the Mid-East Community Collaborative Area in the Eastmoor neighborhood; to authorize the expenditure of $103,840.00 with a contingency of $10,400.00 for a total of $114,240.00 from the Urban Infrastructure Recovery Fund; and to declare an emergency. ($114,240.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 352 street trees in the UIRF districts of Milo Grogan and the Mid-East Community Collaborative Area in the Eastmoor neighborhood; and
WHEREAS, it is necessary to authorize the expenditure of $103,840.00 with a contingency of $10,400.00 for a total of $114,240.00 from the Urban Infrastructure Recovery Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract as tree planting has specific periods of time when it is most beneficial to plant trees adding to the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Greenscapes Landscape Co., Inc. for the installation of 352 street trees in the UIRF districts of Milo Grogan and the Mid-East Community Collaborative Area in the Eastmoor neighborhood.
SECTION 2. That the expenditure of $103,840.00 with a contingency of $10,400.00, for a total of $114,240.00, is authorized from the Urban Infrastructure Recovery Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.