Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to continue an agreement with Netsmart Technologies, Inc., for annual software maintenance, support and hosting services for the myAvatar behavioral health and claims billing system. The system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and last continued by authority of ordinance 0442-2015, passed March 9, 2015, through purchase order EL016884. Continuing the agreement will provide software maintenance and support services for the period April 1, 2016 to March 31, 2017, at a cost of $14,554.20, in addition to the agreement will also authorize the fourth year of a five year hosting services agreement for the period April 1, 2016 to March 31, 2017, at a cost of $15,120.00. The total cost of this renewal is $29,674.20.
The Avatar system is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Mental Health and Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing hosting and technical support for the system.
As the vendor is the only provider of software maintenance, support and hosting services for the systems licensed to the City, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In years 2014 and 2015, the Department of Technology expended $61,553.64 and $30,843.66 respectively for the annual renewal of software maintenance and support and hosting services and professional services. The 2016 total cost of this agreement is $29,674...
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