Explanation
BACKGROUND:
This legislation authorizes the Directors of the Departments of Human Resources and Technology (DoT) to renew an annual software maintenance and support agreement with Intellinetics, Inc for a document management system. The original agreement (EL005006) was authorized by ordinance 2051-2004, passed November 22, 2004. The agreement was most recently renewed and modified by authority of ordinance 0186-2015, passed February 9, 2015, through purchase order EL016787. The renewal of this agreement will provide for software maintenance and support services for the document management system utilized by the Department of Human Resources, Risk Management Division, for the period April 1, 2016 through March 31, 2017. The total cost of the renewal is $1,800.00.
Although Intellinetics uses resellers for Intellivue licenses, resellers are not permitted to bid on annual software maintenance and support agreements for existing Intellinetics customers. As the City purchased its Intellivue software from Intellinetics, we must purchase annual support and maintenance from Intellinetics. As such, this ordinance requests a waiver of competitive bidding provisions of Columbus City Code, in accordance with Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
During fiscal year 2014 and 2015, the Department of Technology expended $1,800.00 and $1,800.00 both years respectively for software maintenance and support from Intellinetics, Inc. The 2016 cost associated with this contract renewal is also $1,800.00 for software maintenance and support. Funding is budgeted and available within the Department of Technology, agency direct charge budget, Information Services Operating Fund to pay for this service.
CONTRACT COMPLIANCE:
Vendor: Intellinetics, Inc. (DAX Account # 005496) C.C#: 31 - 1491111 ...
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