Explanation
This ordinance authorizes the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, material and equipment in conjunction with park improvements managed by the Recreation and Parks Department.
Background: This certificate is for unanticipated expenditures that may include, but are not limited to, items such landscaping, surveys, design, administrative fees, concrete, asphalt, equipment improvements, etc. Contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
Emergency Justification: Emergency action is requested to ensure that needed improvements are not delayed, keeping the impact on public park access to a minimum and allowing safety issues that arise to be addressed in a timely manner. The current certificate available for unanticipated park expenditures will be down to a balance of $12,586.86 after some recent unanticipated expenses. It is important to have this funding available to address unanticipated park improvement needs when they arise.
Benefits to the Public: The Public will benefit by keeping the impact on public park access to a minimum and allowing safety issues that arise to be addressed in a timely manner.
Area(s) Affected: All Communities within the City of Columbus will be affected by this purchase.
Master Plan Relation: Improving the maintenance and security of the parks.
Fiscal Impact: $200,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures.
Title
To authorize the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, material and equipment in conjunction with park improvements within the Recreation and Parks Department; to authorize the expenditure of $200,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to authorize and direct the City Auditor set up a certificate in the amount of $200,000.00 for various expenditures in conjunction with the purchase of labor, materials and equipment for park improvements within the Recreation and Parks Department; and
WHEREAS, it is necessary to authorize the expenditure of $200,000.00 that is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to establish this certificate so that needed improvements are not delayed, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $200,000.00 for various expenditures in conjunction with various park improvements within the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) pursuant to Chapter 329 of City Code to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.