Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Architectural Services agreement with OHM Advisors (aka Orchard, Hiltz, & McCliment Inc.), for Division of Water Contract No. 2065.
The General Architectural Services agreement is a “blanket” type of service agreement to augment existing engineering personnel within the Water Supply Group, on an as-authorized, as-needed basis.
Potential Tasks to be performed under this contract modification include:
1. 910 Dublin Road EFIS/Window Replacement (2016 Construction)
2. 910 Dublin Road Garage Roof (2016 or 2017 Construction)
3. Hap Cremean Water Plant Window Replacement
4. Dublin Road Water Plant Exterior Door and Window Replacement
5. O’Shaughnessy Dam Gatehouse Improvements
6. Distribution Maintenance Office Upgrades
Since the agreement provides service to several different projects, the planning area is “N/A”.
1.1 Amount of additional funds to be expended: $300,000.00
Original Contract Amount: $ 250,000.00 (EL016766)
Modification No. 1 (current): $ 300,000.00
Total (Orig. + Mod 1) $ 550,000.00
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation, Ordinance No. 2969-2014.
1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 3 annual agreements (1 original agreement and two modifications). This legislation is the first contract modification; one additional contract modification is planned.
1.4. How cost of modification was determined:
This cost was the budgeted amount in the 2016-2021 Capital Improvement Plan.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The agreements are for general architectural services. The economic impact is $300,000.00 for professional services from the capital budget. This will allow the Division of Water to perform miscellaneous architectural tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. CONTRACT COMPLIANCE INFO: 38-1691323, expires 2/18/18, Majority (Vendor Account #007505)
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors (aka Orchard, Hiltz, & McCliment Inc.).
4. FUTURE MODIFICATION(S): Ordinance No. 2969-2014 indicated two contract modifications would be needed. This legislation is the first contract modification; one additional contract modification is planned. These modifications are funded for a minimum one year period (or until all funds are expended). All modifications will be legislated by the end of 2018.
5. FISCAL IMPACT: There are sufficient funds available within the Water G.O. Bond Fund for this project.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the General Architectural Services agreement with OHM Advisors (aka Orchard, Hiltz, & McCliment Inc.); for the Division of Water; and to authorize an expenditure up to $300,000.00 from the Water G.O. Bond Fund. ($300,000.00)
Body
WHEREAS, Contract No. EL016766 was authorized by Ordinance No. 2969-2014, passed February 2, 2015, was executed on March 6, 2015, and approved by the City Attorney on March 17, 2015, for the General Architectural Services agreement; and
WHEREAS, the General Architectural Services agreement is a “blanket” type of service agreement to augment existing engineering personnel within the Water Supply Group, on an as-authorized, as-needed basis; and
WHEREAS, Ordinance No. 2969-2014 indicated the original agreement was to be funded for a minimum one year period (or until all funds are expended), with renewal options for two additional contract modifications. This Modification (No. 1) is needed to establish funding for several upcoming projects; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to modify and increase the General Architectural Services agreement with OHM Advisors; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bond Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the General Architectural Services agreement with OHM Advisors, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the General Architectural Services agreement with OHM Advisors (aka Orchard, Hiltz, & McCliment Inc.) in an amount up to $300,000.00.
SECTION 2. That the expenditure of $300,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.