Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders, on behalf of the Fleet Management Division, with Enterprise Holdings Inc. for the rental of vehicles on behalf of City Departments. Passenger vans will be rented on behalf of the Recreation and Parks Department in order for them to supply vehicles to transport children and adults during their 2016 summer programs schedule. In addition, covert vehicles will be secured on behalf of the Division of Police. These purchase orders will be established pursuant to the terms and conditions of State of Ohio Cooperative Contracts ("State Term Contracts") with Enterprise Holdings Inc.
Ordinance #582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts. Using the DAS contract for the rental of the passenger vans and covert vehicles is advantageous for the city because the City only requires an insubstantial amount of services and it would not be cost effective to use resources to do a competitive process. Any savings to the City through its own bid would not be substantial. The State of Ohio Cooperative contract with Enterprise Holdings Inc. for Vehicle Rental expires 6/30/2016. All summer program rentals will start prior to the contract expiration date.
Enterprise has provided Fleet with quotes based on the current contract pricing.
Fiscal Impact: This legislation authorizes an expenditure of $50,000.00 with Enterprise Holdings Inc. for the rental of passenger vans and covert vehicles for use by City Departments. Funding for this program is budgeted and available within the Fleet Management Operating Fund.
Emergency action is requested to ensure an uninterrupted supply of vehicles for the summer programs to transport children and adults during the summer months for Recreation and Parks Department and to supply covert vehicles for the Division of Police.
Title
To authorize the Fina...
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