Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Prime AE Group, Inc. in the amount of up to $500,000.00 and with Hill International, Inc. in the amount of up to $500,000.00.
The intent of these contracts is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide construction inspection services and materials testing expertise for the Department to complete its capital and operating budget commitments.
The Department anticipates submitting planned requests to modify these contracts as the operational need arises and as funding capacity will allow over the term of this contract.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Construction Inspection & Materials Testing 2016 contracts. The project was formally advertised on the Vendor Services web site from February 12, 2016, to March 3, 2016. The
City received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 10, 2016. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
ADR & Associates, Ltd. Columbus, OH MAJ
Barr Engineering Inc. Columbus, OH MAJ
Dynotec, Inc. Columbus, OH MBE
Hill International, Inc. Columbus, OH MAJ
Prime AE Group, Inc. Columbus, OH AS1
Resource International Inc. Columbus, OH F1
Terracon Consultants, Inc. Gahanna, OH MAJ
True Inspection Services, LLC Urbana, OH MBR
Prime AE Group, Inc. and Hill International, Inc. received the highest scores by the evaluation committee and will be awarded the Roadway Improvements - Construction Inspection & Materials Testing 2016 contracts.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime AE Group, Inc. or Hill International, Inc.
2. CONTRACT COMPLIANCE
Prime AE Group, Inc.’s vendor number is 002102 and is contract compliant until 10/30/2017.
Hill International, Inc.'s vendor number is 000990 and is contract compliant until 3/10/2018.
3. FISCAL IMPACT
Funding for this contract is available within the Streets and Highway G. O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules in conjunction with the current construction season.
Title
To amend the 2015 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into contracts with Prime AE Group, Inc. and Hill International, Inc. for the Roadway Improvements - Construction Inspection & Materials Testing 2016 project; to authorize the expenditure of up to $500,000.00 each, up to a total of $1,000,000.00 from the Streets and Highway Bonds Fund to pay for these contracts; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, there is a need to enter into professional services contracts to provide for construction inspection services and materials testing services required by capital and operating budget commitments; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvements - Construction Inspection & Materials Testing 2016 project; and
WHEREAS, Prime AE Group, Inc. and Hill International, Inc. submitted the best overall proposals for this project; and
WHEREAS, the Director of Public Service is authorized to enter into contracts with Prime AE Group, Inc. and Hill International, Inc. for the provision of construction inspection services and materials testing services described above in the amount of up to $500,000.00 each; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Prime AE Group, Inc. and Hill International, Inc. in order to provide funding for the Roadway Improvements - Construction Inspection & Materials Testing 2016 so that this season’s construction projects will not be delayed, thereby serving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 C.I.B. authorized by ordinance 0557-2015 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P590910-100002 / SciTech - OSU Research Park Envir. (Voted 2013 Debt SIT Supported) / $2,880,679.00 / ($1,000,000.00) / $1,880,679.00
7704 / P530161-100088 / Roadway Improvements - Construction Inspection & Materials Testing 2016 (Voted 2013 Debt SIT Supported) / $0.00 / $1,000,000.00 / $1,000,000.00
SECTION 2. That the transfer of $1,000,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into professional services contracts with Prime AE Group, Inc. at 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240, and Hill International, Inc. at 2 Easton Oval, Suite 110, Columbus, Ohio 43219, for construction inspection services and materials testing services in an amount up to $500,000.00 each, for the Division of Design and Construction.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.