Explanation
BACKGROUND This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for renovation of the garage deck concrete for City Hall, 90 West Broad Street.
The original contract was authorized by Ordinance No. 1504-2015, passed June 24, 2015, for the repair of cracks in the existing concrete roof deck of the City Hall underground parking garage. A modification of the contract is necessary to continue to repair additional cracks in the concrete roof deck within the City Hall garage. Due to the fact that Gutknecht was awarded the original contract, an ongoing modification with Gutknecht is the logical and most expeditious option. Selecting another contractor could lead to duplicated work and delays. Therefore, it is not in the best interest of the City to select another contractor for these services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested in that it is immediately necessary to authorize the Director to modify a contract with Gutknecht Construction Company for the renovation of the garage deck concrete for City Hall to avoid delays in the renovation.
Gutknecht Construction Company Contract Compliance Co. 31-0935568
Fiscal Impact: Funding for this contract modification is budgeted and available within the Construction Management Capital Improvement Fund in an amount equal to $5,000.00. The original contract with Gutknecht Construction Company for renovation of the City Hall garage roof deck was for $75,000.00. This contract modification will bring the total contract amount with Gutknecht Construction Company to $80,000.00.
Title
To authorize the Finance and Management Director to modify a contract, on behalf of the Office of Construction Management, with Gutknecht Construction Company for renovation of the garage deck concrete for City Hall; to authorize the expenditure of $5,000.00, from the Construction Management Capital Improvement Fund; and to declare an emergency. ($5,000.00)
Body
WHEREAS, Ordinance No. 1504-2015, passed June 24, 2015, authorized the original contract for the repair of cracks in the existing concrete rood deck of the City Hall underground parking garage; and
WHEREAS, it is necessary to modify said contract to continue renovation of the City Hall garage roof deck; and
WHEREAS, emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Gutknecht Construction Company for the renovation of the garage deck concrete for City Hall, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for the renovation of the garage deck concrete for City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $5,000.00, or so much thereof as may be necessary in regard to the action authorized SECTION 1 is hereby authorized in the Construction Management Capital Improvement Fund 7733 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0749-2016 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.