Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into contracts with nine contractors to provide maintenance services on City-owned property being held in the Land Bank Program and authorizes the expenditure of $450,000 from the Land Management Fund. Maintenance services include services to remove trash and debris from structures, clean and abate vacant lots, secure structures, remove graffiti, trim trees, and similar work. The companies responded to a Request for Proposal (RFP), SA-006151 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. A total of eighteen companies responded. The highest ranked bidder is unable to provide property maintenance services for all properties maintained by the Land Bank thus the need to enter into contract with multiple vendors. Contracts will be offered first to those with highest ranking in the evaluation process until all land bank parcels have been assigned for property maintenance services. The nine companies selected are as follows:
CleanTurn International LLC
Truckco LLC
Yah's Construction LLC
Lawn Appeal
Consolidated Services & Management
Mowtivation Lawn Service LLC
Shining Company
IBAR Home Maintenance
Byrd Management Service Co., LLC
FISCAL IMPACT: Funds for these contracts are allocated from the Land Management Fund ($450,000).
EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue ongoing property maintenance activities for the Columbus Land Bank Program.
Title
To authorize the Director of the Department of Development to enter into contracts with nine contractors to provide maintenance services on City-owned property being held in the Land Bank; to authorize the expenditure of $450,000.00 from the Land Management Fund; to waive the relevant provisions of the City Code relating to competitive bidding; and to declare an emergency. ($450,000.00)
Body
WHEREAS, the Department of Development desires to enter into contracts with nine contractors for property maintenance services for a total of up to $450,000.00; and
WHEREAS, these contractors were selected by an evaluation committee as the best proposals based on prior experience, resources and qualifications; and
WHEREAS, it is in the City’s best interest to waive the competitive bidding in Columbus City Code Chapter 329 in order to utilize a Request for Proposal Process to establish contracts with multiple companies; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to enter into contract with these companies to continue to provide uninterrupted property maintenance services, such as boarding to code and securing structures, including installation of hasps, locks and hinges on entry doors, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is authorized to enter into contracts with the following companies to perform property maintenance services:
Byrd Management Service (contract compliance number: 462392143, expiration: 1/27/2017)
Mowtivation Lawn Services LLC (611625129, expiration 1/28/2017)
Yah's Construction LLC (800392038, expiration pending)
Consolidated Services & Mangement (472534557, expiration Pending)
Clean Turn International LLC (454144939, expiration 6/4/2016))
Truckco LLC (870775711, expiration 10/31/2016, MBE)
Shining Company (311303398, expiration 3/12/2016)
Ibar Home Maintenance (273673793, expiration 11/11/2016)
Lawn Appeal (510658229, expiration 11/3/2016)
SECTION 2. That for the purpose stated in Section 1, the expenditure of $450,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 2206 Land Management Fund in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the relevant provisions of Chapter 329 of the City Code relating to competitive bidding are hereby waived to permit the aforementioned contracts.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.