Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC. for the renovation of 1120 Morse. Renovation of the facility is necessary to accommodate the relocation of Police Substation No. 18 from 4560 Karl Road to 1120 Morse Road as Police Precinct 18 had outgrown the facility.
The original contract was authorized by Ordinance No. 1745-2014, passed July 23, 2014, for partial renovation of 1120 Morse Road and was subsequently modified by Ordinance No. 2514-2014, passed November 3, 2014, and again by Ordinance No. 1868-2015, passed July 30, 2015. A modification of the contract is necessary to address unforeseeable conditions that were encountered with the existing plumbing and drainage.
Due to the fact that Palmetto was awarded the original contract, an ongoing modification with Palmetto is the logical and most expeditious option. Selecting another contractor could lead to duplicated work and delays. Therefore it is not in the best interest of the City to select another contractor for these services. Prices already established in the contract were used to determine the cost of this modification
Emergency action is requested to enable the contractor to complete this project so Police Precinct No. 18 can fully utilize the location.
Palmetto Construction Services, LLC. Contract Compliance No. 27-2790089
Fiscal Impact: Funding for this contract modification is budgeted and available within the Public Safety G.O. Bond Fund in an amount equal to $16,243.09
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC.; to authorize the expenditure of $16,243.09 from the Public Safety G.O. Bond Fund; and to declare an emergency. ($16,243.09)
Body
WHEREAS, Ordinance No. 1745-2014, passed July 23, 2014, authorized the original contract for the partial renovation of 1120 Morse Road; and
WHEREAS, No. 2514-2014, passed November 3, 2014 authorized a modification of the contract so the roof could be replaced as it was more significantly deteriorated than initially thought; and
WHEREAS, Ordinance No. 1868-2015, passed July 30, 2015, authorized a modification of the contract for the replacement of a severely deteriorated sump pump and drainage within the elevator shaft; and
WHEREAS, it is necessary to modify said contract to address unforeseeable conditions that were encountered with the existing plumbing and drainage; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Palmetto Construction Services, LLC., so Police Precinct No. 18 can fully utilize the location, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC., to address unforeseeable conditions that were encountered with the existing plumbing and drainage.
SECTION 2. That the expenditure of $16,243.09, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Public Safety G.O. Bond Fund 7701 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0752-2016 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.