Explanation
1. BACKGROUND
The Department of Public Service, Division of Traffic Management, has a contract with Xerox State and Local Solutions, Inc., to provide parking ticket processing services for the City of Columbus. This ordinance authorizes the Director of Public Service to modify and extend the contract between Xerox State and Local Solutions, Inc., and the Department of Public Service, Division of Traffic Management, from April 1, 2016 through March 31, 2017.
This contract is a complete turnkey system that includes all software, hardware, licenses, and maintenance necessary to process parking citations on a transaction fee basis. It presently includes: a cash remittance system that incorporates walk-in, US Mail, pay-by-web, and pay-by-phone technologies; data entry, data processing, mailing of notices; a registration hold interface with the Ohio Bureau of Motor Vehicles; and a secondary collection effort for tickets that remain unpaid after going through the entire noticing process and still remain outstanding. The net funds collected under this effort are deposited in the General Fund, while a collection percentage fee is deposited in the Collection Fees Fund, established by the City Auditor and Department of Finance and Management through Ordinance 0474-2003.
The first six years of the agreement between Xerox State and Local Solutions, Inc. and the Department of Public Service, Division of Traffic Management was authorized by Ordinance 0217-2008 and a three year extension was authorized on ordinance 0494-2014.
This contract modification will provide funding for the ninth year of a nine year contract in the amount of $513,963.00 as established under the contract.
The original amount of this contract authorized in ordinance 0217-2008 was $545,906.00 (EL007784/DL014361).
The amount of the 1st modification was $75,000.00, authorized by ordinance 1824-2008 (DL015030).
The amount of the 2nd modification and second year extension was $459,500...
Click here for full text