Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into an agreement with MD Helicopters, Inc for the finalization of the upgrades of four (4) Division of Police helicopter models from MD500E to MD500F. MD Helicopters began the upgrades last year in 2015 on the four (4) Division of Police’s helicopters. During the process of the initial upgrades, additional services have been deemed to be needed in order to get the helicopters finalized. This service agreement will allow the work to be completed and signed off by the Division of Police Helicopter Unit and MD Helicopters.
BID INFORMATION: This agreement is being requested under the Sole Source provision of the Columbus City Code because the transaction is an upgrade to Helicopters previously purchased from MD Helicopters Inc.
CONTRACT COMPLIANCE: MD Helicopters, - 86-0944088. Expiration Date 06-02-2017
EMRGENCY DESIGNATION: Emergency legislation is requested because of the need to get this agreement implemented as soon as possible and maintain the capabilities of Division of Police Helicopters.
FISCAL IMPACT: This ordinance authorizes an expenditure of $60,925.85 from the General Fund for helicopter maintenance. $565,500 was budgeted in the 2016 Police General Fund for helicopter maintenance and this expense will come from the budgeted amount. In 2015, the Division spent or encumbered $954,000.00. In 2014, the Division spent or encumbered $1,041,010.00. In 2013, the Division spent or encumbered $1,028,620.00.
Title
To authorize and direct the Director of Public Safety to enter into contract for helicopter upgrades with MD Helicopters for the Division of Police; to authorize the expenditure of $60,925.85 from the General Fund; and to declare an emergency. ($60,925.85)
Body
WHEREAS, the Division of Police has the need to improve its helicopter fleet and expand the mission capabilities of their aircraft; and
WHEREAS, the Director of the Department of Public Safety seeks authorization from City Council to enter into an agreement with MD Helicopters Inc. to continue the upgrade of four (4) Police helicopters from MD500E to MD500F; and
WHEREAS, the upgrade will create a substantial increase in helicopter performance, reliability, and mission response over the current models, and
WHEREAS, the agreement to upgrade the existing Police helicopters is less expensive then purchasing new aircrafts, and
WHEREAS, this agreement is in accordance with the sole source provisions of the City Code Chapter 329, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into an agreement for the upgrade of Police Helicopters as soon as possible in order to maintain aircraft capabilities for the preservation of the public peace, property, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to enter into contract with MD Helicopters for helicopter upgrades for the Division of Police.
SECTION 2. That the expenditure of $60,925.85, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 03 contractual services per the accounting codes in the attachment to this ordinance:
SECTION 3. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.