Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with TRM Avionics in the amount of $35,000.00 for the avionics maintenance of the Division of Police’s helicopter fleet. The Division of Police needs a helicopter avionics maintenance and service agreement for the City owned police helicopters. The agreement will be used to repair and maintain the avionics within the fleet of Police helicopters. The agreement shall meet the criteria and standards related to avionic aviation maintenance, as set forth in the Airborne Law Enforcement Accreditation Certification process. This legislation also authorizes a waiver of the formal competitive bidding requirements of Columbus City Code.
BID WAIVER:
A bidding waiver is requested to allow the company that has been working on the Division of Police MD500F helicopters to continue to conduct any avionics work. TRM Avionics has purchased licenses from MD Helicopters to conduct any and all work on the Garmin 500 systems that have been installed in the helicopters. Using another company will require expenditure of funds for the new company to become familiar with the avionics in the MD500F’s and for the company to buy licenses from MD Helicopters.
Contract Compliance No: 31-1693193 expires August 28, 2017
Emergency Designation: Emergency legislation is requested so helicopter avionics maintenance can continue uninterrupted.
FISCAL IMPACT: This ordinance authorizes an expenditure of $35,000.00 from the General Fund for an avionics maintenance contract. A total of $565,500 was budgeted in the 2016 Police General Fund for helicopter maintenance, and this $35,000.00 will come from this account. In 2015, the Division spent or encumbered $954,000.00. In 2014, the Division spent or encumbered $1,041,010.00. In 2013, the Division spent or encumbered $1,028,620.00.
Title
To authorize and direct the Director of Public Safety to enter into contract for helicopter avionics maintenance with TRM Avionics for the Division of Police; to waive the competitive bidding provisions of the City Code; to authorize the expenditure of $35,000.00 from the General Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to enter into a contract for helicopter avionics maintenance with TRM Avionics; and
WHEREAS, a waiver of the competitive bidding provisions of Columbus City Code is requested to allow TRM Avionics to continue to conduct any avionics work on the Division of Police helicopter fleet; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for helicopter avionics maintenance so that repairs may continue thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into contract with TRM Avionics for helicopter avionics maintenance for the Division of Police.
SECTION 2. That the expenditure of $35,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 03 contractual services per the accounting codes in the attachment to this ordinance:
SECTION 3. That this Council has determined it is in the best interest of the City to waive the competitive bidding requirements of Chapter 329 to enter into said contract.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.