Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into option contracts with F&F Industries Equipment Corp., W.W. Grainger, Edco Tools, HD Supply, Fastenal Company, SID Tool dba MSC, and Goss Supply Co. for the purchase of Small Tools for all City agencies. The terms of the proposed option contracts are through May 31, 2018. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on December 30, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the Columbus City Code and Solicitation SA006135; 198 vendors were solicited (M1A:6; F1: 3; AS1:1); Thirteen (13) bids were received (MAJ:13).
The Purchasing Office completed an evaluation of small tool manufactures that were frequently purchased over the past years for use within City agencies. The solicitation stated multiple contracts will be awarded to maximize the selection and discounts for the highest quality Small Tools and Accessories needed to maintain daily operations.
Bidders were requested to quote a discount off the listed prices for each standard published catalog they wish to bid. Bidders were also given an opportunity to quote multiple discounts. The City of Columbus has implemented an e-catalog system that is City-wide as of January 2016; this system allows city agencies to search for items available on UTC contracts and to compare pricing to get best value.
The Purchasing Office has accepted seven (7) proposals from major corporations that provide a wide range of small tools our City agencies are currently purchasing. All suppliers submitted required documents and offered various discount percentages off their supplier catalog/pricelist. A waiver of regulations is being submitted to award to multiple suppliers as the Code does not envision multiple awards for the same ite...
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