Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director, on behalf of the Department of Public Service, to expend monies in the amount of $300,000.00 for the purchase of new digital capable radios and accessories for Public Service personnel. The Department of Public Service needs to purchase radios and accessories to replace old radios that are not digital capable and will soon be unusable. The Purchasing Office has established universal term contract (UTC) FL006116 for these items with Motorola Solutions Inc.
2. FISCAL IMPACT: Funds in the amount of $300,000.00 are available for this purchase in Fund 7704, the Streets & Highways Bond Fund. Amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
3. EMERGENCY DESIGNATION
Emergency legislation is requested so equipment can be purchased at the earliest possible time to maintain the schedule for digital conversion of the existing radio system.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets & Highways Bonds Fund; to authorize the Finance and Management Director, on behalf of the Department of Public Service, to expend monies for the acquisition of new radios, accessories for Public Service personnel and equipment; to authorize the expenditure of $300,000.00 from the Streets & Highways Bonds Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, Public Service Divisions are in need of new radios and accessories; and
WHEREAS, the Purchasing Office has established a Universal Term Contract for these items; and
WHEREAS, it is necessary to set up funds for these purchases in order to replace older radios and have new radios in stock for new equipment on order; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget to provide proper authority for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to establish funding for the purchase of this equipment to maintain the project schedule for digital conversion of the existing radio system, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized within ordinance 0557-2015 be amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
7704 / P530020-100000 / Street Equipment (Voted 2013 Debt SIT Supported) / $623,019.00 / $22,537.00 / $645,556.00
7704 / P530020-100000 / Street Equipment (Voted 2013 Debt SIT Supported) / $645,556.00 / ($300,000.00) / $345,556.00
7704 / P530020-100022 / Street Equipment - 800Mhz Radio Upgrades/Replacements (Voted 2013 Debt SIT Supported) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the transfer of $300,000, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Street and Highways Bond Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the Finance and Management Director is hereby authorized and directed to expend monies for the acquisition of new radios, accessories for Public Service personnel within the Divisions of Refuse Collection and Infrastructure Management from contract FL006116, with Motorola Solutions Inc.
SECTION 4. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any/all accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.