Explanation
1. BACKGROUND
The Division of Infrastructure Management is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses various asphalt concretes in its surface treatment program to repair and maintain streets, gravel alleys, berms, and to patch potholes.
The Purchasing Office has established a citywide universal term contracts under specifications listing MAT03 for the purchase of these materials with three suppliers: Kokosing Materials; Shelly Materials; and Apple Smith Corporation. This legislation will authorize the expenditure of $150,000.00 in total for various asphalt concretes per the terms and conditions of the universal term contracts established with these companies. Purchases of these materials are typically made from the contracted facility closest to the job. Funds in the amount of $150,000.00 will be encumbered for the purpose of these purchases, with purchase orders being issued against the encumbrance to the appropriate supplier on an as-neeeded basis.
Legislation is required to authorize an encumbrance and expenditure over $100,000.00. Additional funds are necessary to ensure the proper supply of asphalt concrete is available for the remainder of the year.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these organizations.
2. FISCAL IMPACT
Funds in the amount of $150,000.00 are budgeted and available within the Municipal Motor Vehicle License Tax Fund (266) for this purpose.
Title
To authorize the Director of Finance and Management to establish purchase orders for the Division of Infrastructure Management to purchase various asphalt concretes in accordance with the terms and conditions of established citywide universal term contracts; and to authorize the expenditure of $150,000.00 from the Municipal Motor Vehicle License Tax Fund to make these purchases. ($150,000.00)
Body
WHEREAS, ...
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