Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Bridge Cleaning and Sealing 2015 and 2016 project and to provide payment for construction administration and inspection services.
The Bridge Cleaning and Sealing 2015 and 2016 project consists of performing cleaning and sealing of various bridges around the City of Columbus. This includes decks, railings, expansion joints, scuppers, sidewalks, abutments, piers, backwalls, bearing devices, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 2, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express on March 22, 2016. Two bids were received (both majority) and tabulated on March 23, 2016, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
A & A Painting, LLC $283,188.84 Campbell, Ohio Majority
Contract Sweepers & Equipment Co. $332,999.35 Columbus, Ohio Majority
Award is to be made to A & A Painting, LLC as the lowest responsive responsible and best bidder. The initial contract amount will be $283,188.84, with associated construction administration and inspection services amounting to $70,797.21, for a total legislated amount of $353,986.05.
A contract modification is planned as funds become available later in 2016, potentially increasing the contract dollar amount to a maximum of $560,000.00. Additional funds for construction administration and inspection services will also be required if the contract amount is increased, taking the total potential project cost to $700,000.00. Legislation will be submitted for Council approval if a contract modification is requested.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against A & A Painting, LLC.
2. CONTRACT COMPLIANCE
The vendor number for A & A Painting, LLC is 006802. A & A’s contract compliance expires 4/28/16.
3. PRE-QUALIFICATION STATUS
A & A Painting, LLC has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
4. FISCAL IMPACT
Funding in the amount of $353,986.05 is available within the 2016 Operating Funds budget.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the bridges listed within the project plans and specifications to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the Director of Public Service to enter into contract with A & A Painting, LLC; to provide for the payment of construction administration and inspection services in connection with the Bridge Cleaning and Sealing 2015 and 2016 project; to authorize the expenditure of up to $353,986.05 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($353,986.05)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Cleaning and Sealing 2015 and 2016 project; and
WHEREAS, this project consists of cleaning and sealing of various bridges within the city corporation limits; and
WHEREAS, A & A Painting, LLC will be awarded the contract for the Bridge Cleaning and Sealing 2015 and 2016 project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with A & A Painting, LLC so as to maintain the project schedule and to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with A & A Painting, LLC, 74 Creed Circle, Campbell, Ohio 44405, for the Bridge Cleaning and Sealing 2015 and 2016 project in the amount of $283,188.84, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $70,797.21.
SECTION 2. That the expenditure of $353,986.05, or so much as may be needed, is hereby authorized in Fund 2265 Street Construction Maintenance and Repair Fund in Object Class 03 per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.