Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT), on behalf of the Columbus Public Health Department (CPH), to modify an agreement with Streamline Health for migrating data from their vital records management system to the new document management system, Prime3SG OnBase system. The original agreement (EL008210) was authorized by ordinance 0191-2008 and passed March 17, 2008. The agreement was most recently renewed by authority of ordinance 0758-2015 (purchase order EL017009) passed March 30, 2015. This agreement will provide professional services at a total cost of $49,790.00.
1. Amount of additional funds to be expended:
Funds are available within the Department of Technology - CPH Direct charge budget that will be used to cover the cost of this data migration project. Current amount of funds needed for data conversion is $49,790.00 per Streamline Health Statement of Work. Funding that was previously budgeted for in 2016 for Streamline Health annual maintenance/hosting fee will now be utilized for the migration project as well as contingency funding. CPH is requesting that these funds be used for data conversion to a new application - OnBase, by Prime 3SG. This will include the extraction and exportation of images and data contained in the Streamline application for importation into the Prime 3SG OnBase application. The remaining $22,497.00 from the annual maintenance contract would be repurposed for any contingency plan of monthly support that is needed from Streamline until CPH is fully implemented on OnBase, by Prime 3SG.
1.1 Amount of additional funds to be expended: $49,790.00
Original agreement (EL008210)with 5yrs maintenance support: $487,182.00
Modification #1 total: $17,460.00
Maintenance Support & Hosting fee years:2013 - 2015 $244,332.02
Total: ...
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