Explanation
Background: Ordinance 0315-2010, approved by Columbus City Council, authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into a one year contract, with six consecutive one year renewal options, with Huntington National Bank for the provisions of bank and credit card services.
This ordinance authorizes the Municipal Court Clerk to modify the contract with Huntington National Bank to enter into the sixth consecutive one year renewal option for the provision of bank services in the amount of $25,000.00, and to discontinue the credit card services. The credit card service will be provided through another vendor; whereby, the transaction fees will be deferred to the user, thus eliminating the credit card service fees.
The aforementioned electronic payment services defers the transaction costs to the user; thereby, decreasing the bank service fees for the Municipal Court Clerk's operating budget.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA003423, for bank and credit card services, in accordance with Columbus City Code. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Huntington National Bank achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Huntington National Bank.
Contracts:
Ordinance: 0315-2010; $150,000.00; EL010042
Ordinance: 0386-2011; $100,000.00; EL011509
Ordinance: 0388-2012; $75,000.00; EL012577
Ordinance: 0423-2013; $82,000.00; EL014037
Ordinance: 2531-2013; $11,000.00; EL015295
Ordinance: 0305-2014; $87,000.00; EL015510
Ordinance: 0889-2015; $90,000.00; EL016848
Ordinance: 0591-2016; $25,000.00
Contract Compliance Number: 31-0966785
Expiration Date: 3/30/2018
DAX Vendor Number: 004526
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: $25,000.00 is available within the Municipal Court Clerk's 2016 general fund appropriations.
Emergency: To maintain uninterrupted bank services for the Municipal Court Clerk's Office.
Title
To authorize the Municipal Court Clerk to modify the contract with Huntington National Bank for bank services for the Municipal Court Clerk's Office; to authorize the expenditure of $25,000.00 from the general fund; and to declare an emergency. ($25,000.00)
Body
WHEREAS, it is necessary for the Municipal Court Clerk to modify the contract with Huntington National Bank for bank services for the Municipal Court Clerk's Office; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to modify the contract with Huntington National Bank for bank services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk is authorized to modify the contract with Huntington National Bank for the provision of bank services.
SECTION 2. That the expenditure of $25,000.00 or so much thereof is hereby authorized in Fund 1000 General Fund in object class 03 contractual services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which are hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.