Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to continue an agreement with Infor(US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS). The original agreement (EL014451) was authorized by ordinance 0828-2013, passed May 6, 2013, and included four options to renew for additional annual terms. The agreement was most recently authorized under the authority of ordinance 0751-2015 (passed 4/20/15) and is due to expire on 5/31/16. This renewal (year 4 of 5) will provide an additional year of software maintenance and support for the period of June 1, 2016 through May 31, 2017. The total cost of this renewal is $168,757.66.
Infor(US) is the sole provider of this service for US customers, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.
FISCAL IMPACT:
In 2014 and 2015, $150,193.71 and $159,205.34 were legislated respectively for maintenance and support services with Lawson Software, now Infor (US) Inc Funding for this year's (2016) contract, in the amount of $168,757.66 is available within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate contract total amount for software maintenance and support services including this request is $619,848.88.
CONTRACT COMPLIANCE:
Vendor Name: Infor (US) Inc. (DAX Acct. #: 001246) C.C#/F.I.D#: 20-3469219 Expiration Date: 10/01/2016
Title
To authorize the Director of the Department of Technology to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) in accordance with the sole source provisions in the Columbus City Code; to authorize the expenditure of $168,757.66 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($168,757.66)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS); and
WHEREAS, these services have been provided previously under a five year agreement (EL007511), authorized by ordinance 1799-2007, originally with Lawson and transferred to Infor(US) by authority of ordinance 2375-2012. The current software maintenance and support agreement was most recently authorized under the authority of ordinance 0751-2015 (passed 4/20/15) and is due to expire on 5/31/16; and
WHEREAS, the coverage period associated with this annual maintenance and support contract is for a twelve (12) month coverage term period, June 1, 2016 through May 31, 2017, in the amount of $168,757.66; and
WHEREAS, Infor(US) is the sole provider of this service for US customers, so this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Section 329.
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) for the immediate preservation of the public health, peace, property and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to continue an agreement with Infor (US) Inc. (formerly Lawson Software Americas Inc.) for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS), with a coverage period of June 1, 2016 through May 31, 2017 at a cost of $168,757.66.
SECTION 2: That the expenditure of $168,757.66 or so much thereof as may be necessary is hereby authorized to be expended as follows (see attachment 0772-2016 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT03|Section 5:IT0303|Amount: $168,757.66|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.