City of Columbus - File #: 0990-2016

• File #: 0990-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/4/2016
• In control: Finance Committee
• On agenda: 4/18/2016
• Final action: 4/21/2016
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Byers Ford and Statewide Emergency Products from previously established Universal Term Contracts (UTCs) for the purchase of vehicles and up-fitting parts for use by various City Departments; to authorize the Finance and Management Director to establish purchase orders with Tubelite and Advantage Sign Supply for the acquisition of vehicle decals; to authorize the appropriation and expenditure of $404,507.52 from the Special Income Tax fund; and to declare an emergency. ($404,507.52)

Date	Ver.	Action By	Action	Result
4/21/2016	1	CITY CLERK	Attest
4/20/2016	1	MAYOR	Signed
4/18/2016	1	COUNCIL PRESIDENT	Signed
4/18/2016	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of light duty trucks and up-fitting for various departments within the City of Columbus. The purchase orders for the trucks and up-fitting of Fire vehicles will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office. The acquisition of decals for Police cruisers was competitively bid through the City of Columbus Purchasing Office.

This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford, (PA000307) for the acquisition of light duty trucks by the Fleet Management Division for subsequent distribution to various city departments.

Byers Ford, vendor#006008, PA000307, expires 6/30/18 - ($331,510.44)

The projected quantities to be purchased by vehicle make/model and quantity are contained in the summary attached to this ordinance. (See Ord 0990-2016 Vehicle Distribution.xls)

These vehicles are to be purchased as replacements for older, high mileage, and high maintenance vehicles currently in service. These vehicles are fuel efficient and will relieve the city of maintenance expenses and general upkeep costs. Investing in these units will reduce overall maintenance costs and petroleum fuel consumption.

This ordinance authorizes the Finance and Management Director to establish purchase orders with Statewide Emergency Products, (PA000138) for the acquisition of emergency vehicle lighting which will be installed by Fleet Management.

Statewide Emergency Products, vendor#009249, PA000138, expires 11/30/16 - ($27,000.00)

This ordinance also authorizes the Finance and Management Director to establish purchase orders with vendors, Tubelite and Advantage Sign Supply as per the results of bid RFQ000326.

Tubelite, vendor#004207 ($2,716.22)
Advantage Sign Supply, vendor#007608 ($43,280.86)

These companies are not d...