Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to issue a purchase order for year four of the Collection Services of Yard Waste & Recyclables Contract with Rumpke of Ohio, Inc., in the amount of $6,196,936.20, and to authorize the Director of Public Service to execute contract modifications if needed to clarify terms and conditions of the contract or to implement program improvements and enhancements.
In July of 2011, the department issued a bid for collection services of yard waste and recyclables. Ordinance 0088-2012 authorized the Director of Public Service to execute a 5-year contract for yard waste and recyclables collection services. The contract started April 2, 2012, and ends March 31, 2017. Costs for these services over the course of the 5-year contract are as follows:
Year one amount: $5,740,678.26 (Ord. 0088-2012, EL012445)
Year two amount: $5,960,862.44 (Ord. 0976-2013, EL014423)
Year three amount: $6,078,899.32 (Ord. 0754-2014, EL015943)
Year four amount: $6,078,899.32 (Ord. 1207-2015, EL017080)
Year five amount: $6,196,936.20 (Ord. 0718-2016)
Amount over 5 years: $30,115,293.98
The City of Columbus, in its continual efforts to be environmentally friendly and a "Green" community, has internal meetings to discuss improvements and enhancements to this program. The city also meets periodically with Rumpke to discuss improvements and enhancements. Changes to the program as a result of these meetings include the deployment and collection of recycling containers along High and Broad Streets, collection of glass bottles from businesses along High Street, the addition of multi-dwelling units to the program, changing collection zones from five to ten, and collecting recyclables and yard waste on the same day instead of every other week. These meetings will continue throughout the contract term and from time to time will result in changes to the program or the need to clarify contract terms and conditions.
Ohio Revised Code establishes landfill diversion requirements. This program is necessary to segregate collection of yard waste and recyclables from the regular waste stream, extending the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO).
Searches in the System for Award Management and the State of Ohio’s Findings for Recovery List produced no findings against Rumpke of Ohio, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Rumpke of Ohio, Inc., is 005677 and expires 10/06/2017.
Federal Tax ID No. 311617611-001.
3. FISCAL IMPACT
The Division of Refuse Collection 2016 General Fund budget includes the $6,196,936.20 for the cost of the fifth year of the contract.
4. EMERGENCY DESIGNATION
The department requests emergency designation to prevent a lapse in the contract and to allow the continuation of the service.
Title
To authorize the Director of Public Service to issue a purchase order for $6,196,936.20 from the General Fund to Rumpke of Ohio, Inc., to pay for year five of a five-year contract for yard waste and recycling collection services; to authorize the Director of Public Service to execute contract modifications if needed to clarify terms and conditions of the contract or to implement program improvements and enhancements; and to declare an emergency. ($6,196,936.20)
Body
WHEREAS, the City of Columbus provides Columbus residents with street-side collection of yard waste and recyclables; and
WHEREAS, a five-year contract to perform these services was awarded to Rumpke of Ohio, Inc.; and
WHEREAS, year four of the contract was just completed and year five is beginning; and
WHEREAS, $6,196,936.20 is needed to pay for year five of the contract and has been included in the Division of Refuse Collection’s 2016 General Fund budget; and
WHEREAS, landfill diversion requirements are established by Ohio Revised Code and this program will extend the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO); and
WHEREAS, the city and Rumpke may need to clarify contract terms and conditions and implement enhancements and improvements to the program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Refuse Collection Division, in that it is immediately necessary to issue this purchase order to prevent a lapse in the contract and to allow the continuation of the service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to issue a purchase order for $6,196,936.20 to Rumpke of Ohio, Inc., 10795 Hughes Road, Cincinnati, Ohio, 45251, to pay for the fifth year of the Collection Services of Yard Waste & Recyclables Contract, and to execute minor contract modifications to this contract if needed to clarify terms and conditions.
SECTION 2. That the expenditure of $6,196,936.20, or so much thereof as may be needed, is hereby authorized in Fund 010, the General Fund, in object class 03 Purchased Services per the accounting codes in the attachment to this ordinance
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.