Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a service contract with RAMA Consulting for the Blueprint Columbus Community Outreach project in neighborhoods where Blueprint Columbus is being implemented. This is the first year of a planned three year outreach effort.
2. PROCUREMENT: The Department of Public Utilities issued a Request for Proposals pursuant to the requirements of City Code Section 329 in order to solicit proposals for community outreach to support implementation of Blueprint Columbus in three project areas. Three proposals were received and reviewed, and it was determined that the proposal submitted by RAMA Consulting would best meet the needs of the Department of Public Utilities.
3. PROJECT TIMELINE: One year (365 days)
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
5. CONTRACT COMPLIANCE NUMBER: 20-4647970 | MBE | Exp. 1/16/17
6. ENVIRONMENTAL IMPACT: NA
7. FISCAL IMPACT: This ordinance authorizes the appropriation and transfer of $217,013.79 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109; to authorize the expenditure of up to $217,013.79 from the G.O. Bond Fund, Fund 6109 and amend the 2016 Capital Improvements Budget to establish sufficient budget authority for this ordinance. Monies for this contract from the Sanitary Sewer Reserve Fund will be provided from a future Bond Sale via the transfer detailed in this ordinance. Monies for this contract from the Sanitary Sewer Reserve Fund will be provided from a future Bond Sale via the transfer detailed in this ordinance.
Title
To authorize the Director of Public Utilities to enter into contract with RAMA Consulting to provide Blueprint Columbus Community Outreach in neighborhoods project where the Blueprint Columbus solution is being implemented and to authorize the appropriation and transfer of $217,013.79 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund and to authorize the expenditure of $217,013.79 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2016 Capital Improvements Budget. ($217,013.79).
Body
WHEREAS, the Department of Public Utilities is under a mandate from Ohio EPA to eliminate sanitary sewer overflows and basement back-ups; and
WHEREAS, in 2015, the Department sought and received from Ohio EPA permission to meet this mandate with an inventive new approach, known as Blueprint Columbus; and
WHEREAS, Blueprint Columbus will impact residents far more than traditional sewer projects; and
WHEREAS, public support for Blueprint Columbus will be enhanced with a strong community outreach program; and
WHEREAS, having well-informed residents in the Blueprint Columbus implementation areas will strengthen the Department’s efforts; and
WHEREAS, the Department had solicited requests for community outreach proposals pursuant to the requirements of City Code Section 329; and
WHEREAS, it is necessary to authorize the transfer of $217,013.79 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund; and
WHEREAS, it is necessary to authorize an expenditure of $217,013.79 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; and
WHEREAS, it is necessary to amend the 2016 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Sanitary Reserve Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the “Treasury Regulations”) promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the “Project”); and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a service contract with RAMA Consulting for the Blueprint Columbus Community Outreach in Neighborhoods project is being implemented at the earliest practical date; now, therfore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into contract with RAMA Consulting, 897 East 11th Ave., Suite 100, Columbus, Ohio 43211 for the Blueprint Columbus Community Outreach in Neighborhoods project in accordance with the terms and conditions as shown in the agreement on file in the Office of Substainability.
SECTION 2. That from the unappropriated monies in the Sanitary Sewer Reserve Fund No. 6102, Sub-fund 610201, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2016, the sum of $217,013.79 is hereby appropriated to the Division of Sewerage and Drainage.
SECTION 3. That the City Auditor is hereby authorized to transfer and appropriate a total $217,013.79 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer Bond Fund, Fund 6109, into Blueprint Columbus Community Outreach in Neighborhoods project, 650004-100003, at such time as deemed necessary by the Auditor, or so much thereof as may be necessary per the account codes in the attachment to this ordinance or so much thereof as may be necessary per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $217,013.79 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109 | Div. 60-05 | per the account codes in the attachment to this ordinance.
SECTION 5. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund | Project Number | Project Name | Current Authority | Revised Authority | Change
6109 | P650009-100000 | Real Time Control | $850,000 | $632,986 | (-$217,014)
6109 | P650004-100003 | Blueprint Columbus Community Outreach | $0 | $217,014 | (+$217,014 )
SECTION 6: That the said engineering company, RAMA Consulting, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sanitary Sewer Reserve Fund the amount transferred above (Section 3), and said funds are hereby deemed appropriated for such purposes.
SECTION 11. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $217,013.79 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse Sanitary/Sewer Reserve Fund 6102, which is the fund from which the advance for costs of the Project will be made.
SECTION 12. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.