Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue project and to provide payment for construction administration and inspection services.
This contract consists of reconstructing Hague Avenue between Broad Street and Sullivant Avenue and providing improvements to pavement, curbs, sidewalks, bicycle facilities, accessible crossings, traffic control, water lines, and storm water facilities. Curb extensions will be added at several intersections. This work will take place in the Hilltop Community Planning Area.
The estimated Notice to Proceed date is May 2, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four (4) bids were received on March 17, 2016 (all majority) and bid amounts were tabulated on March 22, 2016 as follows:
Company Name Base Bid Amt City/State * MAJ/MBE/F1/AS1/PHC
Shelly & Sands, Inc. $3,183,961.82 Columbus, OH MAJ
Columbus Asphalt Paving, Inc. $3,191,037.41 Gahanna, OH MAJ
Complete General Construction Co. $3,295,309.86 Columbus, OH MAJ
Double Z Construction Co. $4,176,133.08 Columbus, OH MAJ
Award is to be made to Shelly & Sands, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $ $3,183,961.82, the amount for construction administration and inspection services will be $318,396.18, with a total legislated amount of $3,502,358.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands, Inc.
Pre-Qualification Status
Shelly & Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
Shelly & Sands, Inc. vendor number is 006043 and is contract compliant until 12/23/17.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bonds Fund and the Water G.O. Bonds Fund. A transfer of funds within both bond funds will be necessary as well as an amendment to the 2016 Capital Improvements Budget. This legislation is contingent upon Council passing the 2016 Capital Improvements Budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary construction administration and inspection funding to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget; to transfer funds within the Streets and Highways Bond Fund; to transfer funds within the Water G.O. Bond Fund; to authorize the Director of Public Service to enter into contract with Shelly & Sands, Inc., for the Hague Avenue - Broad Street to Sullivant Avenue project; to provide for the payment of construction along with construction administration and inspection services associated with this contract; and to declare an emergency. ($3,502,358.00)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Hague Avenue - Broad Street to Sullivant Avenue project; and
WHEREAS, the Department of Public Service requires funding to be available for the Hague Avenue - Broad Street to Sullivant Avenue project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Streets and Highways Bond Fund for Public Service and within the Water G.O. Bond Fund for the Department of Public Utilities; and
WHEREAS, it is necessary to enter into contract with Shelly & Sands, Inc. for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance.
Fund / Project / Project Name / Current / Change / Amended
7704 / P530161-100139 / I-70/71 East Interchange - Phase 2D (Voted Carryover) /$4,670,001.00 / $3,082,549.00 / $1,587,452.00
7704 / P530103-100043 / Arterial Street Repair - Hague Avenue - Broad Street to Sullivant Avenue (Voted Carryover) / $0.00 / $3,082,549.00 / $3,082,549.00
6006 / P690428-100001 / DRWP Trmt. Cap. - DD (Voted Carryover) / $3,445,873/ $3,026,063 / -$419,810
6006 / P690236-100088 / Hague Ave. Area WL Imp’s (Voted Carryover) / $0 / $419,810 / +$419,810
SECTION 2. That the transfer of $3,082,548.50, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highway Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $419,809.50, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 Water G.O. Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly & Sands, Inc. for the construction of the Arterial Street Rehabilitation - Hague Avenue - Broad Street to Sullivant Avenue project in an amount up to $3,183,961.82, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services.
SECTION 5. That the expenditure of $3,082,548.50, is hereby authorized in Fund 7704 Streets and Highway Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $419,809.50 is hereby authorized in Fund 6009 Water G.O. Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.