Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to do an unplanned modification of a professional engineering services contract with Nelson\Nygaard Consulting Services for the Roadway Improvements - Multimodal Transportation Plan design contract.
The intent of this modification is to provide additional scope and funding to the original design contract. The Director’s office and administrative staff determined it beneficial to have Nelson\Nygaard assist with developing, drafting, and producing an application for the Smart Cities Challenge due to Nelson\Nygaard’s experience with advances in technology with relationship to transportation and city planning.
This work is an additional task outside of the original contract scope. As part of the original Roadway Improvements - Multimodal Transportation Plan contract, Nelson\Nygaard already has the necessary knowledge and experience with Columbus and the Connect Columbus Project needed to help with the application. This modification is primarily for the time required to help with the Smart Cities Challenge application.
Original contract amount $693,000.00 (Ordinance 1159-2014, EL016298)
Modification number 1 $533,604.75 (Ordinance 2200-2015, EL017601)
Modification number 2 $130,960.00 (Ordinance 2967-2015, EL017730)
Modification number 3 $44,444.39 (this modification)
Total amount of the contract, $1,402,009.14
including this modification
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Nelson\Nygaard Consulting Services.
2. FISCAL IMPACT
Funding for this contract is available within the Streets and Highways G.O. Bonds Fund. An amendment to the 2016 Capital Improvements Budget is required. This legislation is contingent upon passage of the 2016 Capital Improvements Budget.
3. CONTRACT COMPLIANCE
Nelson\Nygaard Consulting Services’ contract compliance number is 582592493, Vendor 009523, and expires 11/3/17.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget; to transfer funds and appropriation within Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Nelson\Nygaard Consulting Services; to authorize the expenditure of up to $44,444.39 from the Streets and Highways Bonds Fund; and to declare an emergency. ($44,444.39)
Body
WHEREAS, there is a need to modify a professional engineering services contract with Nelson/Nygaard Consulting Services for Roadway Improvements - Multimodal Transportation Plan design contract in order to provide additional scope of services and funding; and
WHEREAS, additional funds will be needed to pay for the contract modification; and
WHEREAS, the 2016 Capital Improvements Budget must be amended to establish sufficient budget authority; and
WHEREAS, funds must be transferred between projects within the Streets and Highways Bond Fund, Fund 7704, for sufficient funding to be available in the correct project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract so that funding can be made available for necessary engineering and design services to prevent unnecessary delays to capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance.
Fund / Project / Project Name / Current / Change / Amended
7704 / P530208-100000 / 59-03 Federal/State Match (Voted Carryover) / $142,874.00 / $44,445.00 / $98,429.00
7704 / P530161-100149 / Roadway Improvements - Multimodal Thoroughfare Plan (Voted Carryover) / $1.00 / $44,445.00 / $44,446.00
SECTION 2. That the transfer of $44,444.39, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a contract modification with Nelson\Nygaard Consulting Services for the Roadway Improvements - Multimodal Transportation Plan contract for the purposes of provide additional scope of services and adding additional funds to the contract for Nelson/Nygaard to develop, draft, and produce the final application for the Smart Cities Challenge due to their experience with advances in technology with relationship to transportation and city planning.
SECTION 4. That for the purpose of paying the cost of this contract modification the sum of up to $44,444.39, or so much thereof as may be needed, is hereby authorized in Fund 7704 Street and Highway Improvements Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.