Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Tyevco Inc. for the 910 Dublin Road Pedestrian Bridge Replacement Project; in an amount up to $713,109.60; for Division of Water Contract Number 2106.
The current pedestrian bridge at 910 Dublin Road, Rinehart Public Utilities Complex, is the main entrance into the facility and provides both public and employee access. The bridge has suffered structural deterioration and has required emergency repairs in the past. This project will remove and replace the bridge with a new structurally sound bridge.
The 910 Dublin Road facility is located in the “West Olentangy” planning area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The current pedestrian bridge at 910 Dublin Road is the main entrance into the facility and provides both public and employee access. The bridge has suffered structural deterioration and has required emergency repairs in the past. This project will remove and replace the bridge with a new structurally sound bridge. The selected contractor has an environmental policy that includes a Fleet Vehicle Emissions Plan and a Construction Waste Management Plan.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on March 16, 2016 from: Tyevco - $713,109.60; R.W. Setterlin Building Co. - $758,400.00; and Righter Co. - $1,032.600.00.
3.1 PRE-QUALIFICATION STATUS: Tyevco Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Tyevco’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $713,109.60. Their Contract Compliance Number is 31-1626034 (expires 11/11/17, Majority) and their DAX Vendor No. is 005691. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Tyevco Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a contract with Tyevco Inc. for the 910 Dublin Road Pedestrian Bridge Replacement Project; to authorize a transfer and expenditure up to $713,109.60 within the Water G.O. Bonds Fund; for the Division of Water; and to authorize an amendment to the 2016 Capital Improvements Budget. ($713,109.60)
Body
WHEREAS, three bids for the 910 Dublin Road Pedestrian Bridge Replacement Project were received and publicly opened in the offices of the Director of Public Utilities on March 16, 2016; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Tyevco Inc. in the amount of $713,109.60; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the 910 Dublin Road Pedestrian Bridge Replacement Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a contract for the 910 Dublin Road Pedestrian Bridge Replacement Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the 910 Dublin Road Pedestrian Bridge Replacement Project with Tyevco Inc., 1678 W. Audubon Blvd., Lancaster, Ohio 43130; in an amount up to $713,109.60; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $401,408.91* or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bond Fund per the account codes in the attachment to this ordinance.
*There is already $311,700.69 in Fund 6006, Project No. 690026-100013.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6006 | 690487-100000 (carryover) | PAWP Disinfection Imp’s | $1,100,000 | $698,591 | -$401,409
6006 | 690026-100013 (carryover) | 910 Dublin Rd. Pedestrian Bridge | $311,700 | $713,110 | +$401,409
SECTION 5. That the expenditure of $713,109.60 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.