Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with OHM Advisors for the preparation of drawings and specifications for the Davis Center Shelter Improvements Project. The renovations will include improvements to the HVAC system, electrical system, plumbing system, as well as technology improvements, a patio replacement and a master plan of the park area surrounding the shelterhouse.
Background: The historic brick building is in the center of the park and plays a key role in the Franklin Park Conservatory master plan with exterior and interior renovations recommended. The Department has scoped the consultants, OMH, to study and recommend a central campus in the park, looking at the Davis Center, Athletic Complex, parking lot and the amphitheater for circulation, aesthetics, programming and use. They will also prepare plans for the renovation to the Davis Center. Those plans include exterior modifications and improvements as well as interior. Plans will include replacing electrical, HVAC, windows, reconfigure rooms, new floors, painting, upgrading plumbing, ADA upgrades and replacing the terraces on the front and back of the building.
The Davis Center was constructed as a recreational facility in 1914/15 and used for a shelter house and assembly hall with basement storage for recreation equipment until it was converted into the Parks office during the 1960’s-1970’s where it was used by staff. In 1992, the international garden exhibition, Ameriflora, renovated the empty building into a performance space used during the yearlong exhibition. The Department, with a donor of the arts, Samuel Davis, continued to operate the facility as the Davis Youth Center for the Performing Arts. The Center closed in 2008 as a cost cutting measure and has been used as a storage space for the Conservatory and the Department.
The costs for this portion of the project will be $235,000.00 with a contingency of $23,500.00 for a total of $258,500.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on November 7, 2015 and received by the Recreation and Parks Department on November 25, 2015. Bids were received from the following companies:
Company
OHM (MAJ)
Abbot Studios (MAJ)
Braun & Steidl (MAJ)
HKI (MBE)
MS Consultants (MAJ)
MSA (MAJ)
Rogers Krajnak (MAJ)
Star Consultants (MBE)
Ten Penny (MAJ)
WSA (MAJ)
Principal Parties:
OHM Advisors
580 North 4th Street, Suite 630
Columbus, OH 43215
Jim Houk 614-474-1100
Contract Compliance Number: 38-1691323
April 2, 2016
Benefits to the Public: By renovating the facility, it will enhance both the park and the facilities for the neighborhood as well as the regional community.
Area(s) Affected: Planning Area: 19
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by renovating and opening a building that has been closed for several years. This will allow the Department to expand existing and add new programing and meet the goal of updating one community park per year.
Fiscal Impact: $258,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with OHM Advisors for the preparation of drawings and specifications for the Davis Center Shelter Improvements Project; to authorize the expenditure of $235,000.00 with a contingency of $23,500.00 for a total of $258,500.00 from the Recreation and Parks Voted Bond Fund 7702. ($258,500.00)
Body
WHEREAS, the Davis Center Shelter facility is in need of improvements in order to renovate the building that has been closed for years; and
WHEREAS, it is necessary to authorize the expenditure of $235,000.00 with a contingency of $23,500.00 for a total of $258,500.00 from the Recreation and Parks Voted Bond Fund 7702;
WHEREAS, it has become necessary in the usual daily operations of the Department of Recreation and Parks to authorize the Director to enter into contract with OHM Advisors for the preparation of drawings and specifications for the Davis Center Shelter Improvements Project; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with OHM Advisors for the preparation of drawings and specifications for the Davis Center Shelter Improvements Project.
SECTION 2. To authorize the expenditure of $235,000.00 with a contingency of $23,500.00 for a total of $258,500.00 from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $258,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.