Explanation
BACKGROUND: This ordinance authorizes the option to purchase Water Meter, Yokes, Settlers, and Appurtenances for the Department of Public Utilities, Division of Water. The term of the proposed option contracts will be through February 28, 2017 with the option to extend one additional one year period, subject to mutual agreement of both parties. The water meters and parts are installed in the City’s water distribution system. The Purchasing Office opened formal bids on December 17, 2015.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation SA006136). Sixty-three (63) bids were solicited (63 MAJ). Nine bids were received (MAJ:9).
Badger Meter submitted several bids for alternates, however, the recommendation is to award items from their primary bid.
The Purchasing Office is recommendating awarding eight bids to the lowest, responsive, responsible and best bidders.
Badger Meter, Inc., CC#39-0143280, Exp. 10/19/17
Ferguson Waterworks, CC#54-1211771, Exp. 2/2/17
Metron-Farnier, LLC, CC#84-1328980, Exp. 12/31/17
Master Meter, Inc., CC#75-1739575, Exp. 2/18/18
Neptune Technology Group, Inc., CC#13-192672, Exp. 12/3/17
Mueller Systems, LLC., CC#37-1388051, Exp. In process
HD Supply Waterworks, LTD, CC#03-0550887, Exp. 11/4/16
Utility Technologies, LLC., CC#46-4320725, Exp. 7/31/16
Total Estimated Annual Expenditure: $2,200,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action the installation of water meters and related parts may be delayed and the efforts of the Department of Public Utilities to install water meters for the City’s water distribution system will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into eight contracts for the option to purchase Water Meter, Yokes, Settlers, and Appurtenances; Badger Meter, Inc.; Ferguson Waterworks; Metron-Farnier, LLC; Master Meter, Inc.; Neptune Technology Group, Inc.; Mueller Systems, LLC; HD Supply Waterworks; and Utility Technologies, LLC; to authorize the expenditure of eight dollars to establish contracts from the General Fund; and to declare an emergency; ($8.00)
Body
WHEREAS, the Department of Public Utilities has a need for Water Meter, Yokes, Settlers, and Appurtenances, for the City’s water distribution system, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 17, 2015 for the purchase of Water Meter, Yokes, Settlers, and Appurtenances and received eight responsive bids,
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Water Meter, Yokes, Settlers, and Appurtenances are available and supplied as needed for the City’s water distribution system so that the efforts of the Department of Public Utilities will not be interrupted this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/ Division Water in that it is immediately necessary to enter into nine contracts for the option to purchase Water Meter, Yokes, Settlers, and Appurtenances thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Water Meter, Yokes, Settlers, and Appurtenances for the term ending February 28, 2017 with the option to extend for one additional one year period in accordance with Solicitation SA006136 as follows:
Badger Meter, Inc., Items 1 (primary), 2 (primary), 4 (primary), 5 (primary), 7, 10-15, 54-58, and 84. Amount $1.00
Ferguson Waterworks, Items: 31-45, 47-53, 59, 72-74, 86 and 89. Amount $1.00
Metron-Farnier, LLC, Items: 16-30, 60-62, and 88. Amount $1.00
Master Meter, Inc. Items: 63-71, 75, 76, and 91. Amount $1.00
Neptune Technology Group, Inc., Items: 3, 6, 8, 9, and 87. Amount $1.00
Mueller Systems, LLC, Item: 85 Amount $1.00
HD Supply Waterworks, LTD. Items:77-83. Amount $1.00
Utility Technologies, LLC, Item: 92. Amount $1.00
SECTION 2. That the expenditure of $8.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.