Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into an option contract with David Fravel for the purchase and delivery of Hay. This contract will provide the delivery of Hay to the Division of Police, Mounted Unit, on an as needed basis. The term of the proposed option contract will be through April 30, 2018 with the option to extend this contract subject to mutual agreement for one (1) year, in accordance with formal bid RFQ000436. The Purchasing Office opened formal bids on March 31, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding request for quote number: RFQ000436. Sixteen (16) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award of one contract to the most responsive, responsible and best bidder:
David Fravel, CC# 29-1522741 (expires 3-1-2017)
Total Estimated Annual Expenditure: $19,500.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The City Agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Hay with delivery, on an as needed basis, with David Fravel; to authorize the expenditure of one dollar ($1.00) to establish this contract from the General Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal ...
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