Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders from existing UTC's and /or from a State of Ohio STS with AT&T for various communication services; and to authorize the expenditure of $344,000.00. The contracts to be established are for the following services; (1) Centrex Services, (2) 311 Services, (3) Communication Circuits (DS1, ISDN PRI, GigaMAN, etc.) and (4) MDA Savings Agreement. The Department of Technology has a need to continue services for data transport services, associated with Gigaman that provide and support citywide data connectivity and local telephone services, provided by AT&T, formerly known as SBC. In accordance with ordinance numbers 1694-2009 passed 12/16/09 and 0427-2016 passed 03/17/2016, the Purchasing Office has established universal term contracts (UTC) with AT&T, to provide local telephone services, along with data and Centrex services(communication circuits) and MDA savings agreement, in addition to utilization of the (STS) State of Ohio Master Service Agreement #MSA0022.
AT&T Centrex Services
AT&T Data Services
AT&T MDA Savings Agreement
The Department of Technology has a need to continue funding for these services that will exceed $100,000.00 in the current fiscal year. The funding, provided by this ordinance, in accordance with the terms and conditions established within the original contracts, will cover charges associated with data and Centrex connectivity services, communication circuits, local telephone services and MDA savings agreement.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: AT&T CC#FID# 34-0436390 Expiration Date: 2/19/2018
(DAX Vendor Account Number: 006413)
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted support and services from the suppliers.
FISCAL IMPACT:
In 2014 and 2015 the Department of Technology encumbered with AT&T a total of $439,744.00 and $334,000.00 respectively for data transport services and local telephone services. This legislation will establish funding in the amount of $185,000.00 for services associated with Gigaman, $100,000.00 for services associated with data services, and $59,000.00 for Centrex and telephone services. The total amount to be expended is $344,000.00. Funds have been budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders from universal term contracts or from a State of Ohio STS with AT&T for data transport services, Centrex services, communication circuits, local telephone services and MDA savings; and to authorize the expenditure of $344,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($344,000.00)
Body
WHEREAS, the Department of Technology has a need to continue services associated with Gigaman for data transport service, Centrex services, communication circuits, local telephone services, and MDA savings, all of which are provided by AT&T, formerly known as SBC; and
WHEREAS, this service will continue to provide and support citywide data connectivity, along with local telephone services for the Department of Technology; and
WHEREAS, the Purchasing Office has established universal term contracts with SBC, now known as AT&T and authorized to utilize a (STS) State of Ohio Master Service Agreement #MSA0022 under ordinance 0427-2016 passed 03/17/2016, therefore allowing the Finance and Management Director to establish purchase orders on behalf of the Department of Technology for these services totaling $344.000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders for various communication and support services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized and directed to establish purchase orders for a total of $344,000.00, on behalf of the Department of Technology, for data transport services associated with Gigaman that provide and support citywide data connectivity, Centrex services, communication circuits, local telephone services and MDA savings, all of which are provided by AT&T, based on established Universal Term Contracts (UTCs) and/ or State of Ohio STS authorized under ordinance 0427-2016 passed 03/17/2016.
SECTION 2: That the expenditure of $344,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment 0573-2016 EXP)
AT&T Data Services - $100,000.00
Dept: 47 |Division: 47-02| Obj Class: 03|Main Acct: 63952 |Fund: 5100 |SubFund: 510001|Program: CW001||Amount: $100,000.00|
AT&T Centrex Services - $59,000.00
Dept: 47 |Division: 47-02| Obj Class: 03|Main Acct: 63952 |Fund: 5100 |SubFund: 510001|Program: CW001||Amount: $59,000.00|
AT&T Gigaman Services - $185,000.00
Dept: 47 |Division: 47-02| Obj Class: 03|Main Acct: 63952 |Fund: 5100 |SubFund: 510001|Program: CW001|Section 3: 470201|Section 4: IT01| Section 5: IT0101|Amount: $185,000.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by, the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.