Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the City’s fiber optic infrastructure. The original agreement was authorized by ordinance 0817-2014, passed May 12, 2014, in award of solicitation SA005282. That agreement included options to renew for two (2) additional one year terms, subject to mutual agreement and approval of proper City authorities. Most recently ordinance 1026-2015 passed May 18, 2015 authorized the first renewal option (second of a three year agreement), providing service for the period May 22, 2015 to May 21, 2016. This ordinance will authorize the second and final renewal option (third year of a three year agreement), providing service for the period May 22, 2016 to May 21, 2017 at a cost of $120,000.00.
The City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City. Services are needed to regularly inspect and maintain these assets, and provide emergency restoration in the event of unforeseen damage to the fiber network. This agreement provides labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network.
With the implementation of the state mandated Ohio Utility Protection Services program (OUPS), effective January 1, 2016, the fiber optic cable location requests have increased and require an estimated additional funding of $70,000.00 (part of the total ask of $120,000.00). Actual numbers vary per month and we currently have two months of data to work from. Additional funding may be necessary as more actual data is collected.
This ordinance will also authorize the extension and expenditure of any unspent balance on purchase order EL017122 ($5,605.17 as of March 11, 2016) through May 21, 2017, in support of existing maintenance work currently in progress.
CONTRACT COMPLIANCE:
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