Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, and the Director of the Department of Public Safety, Division of Police, to enter into and modify a contract for software support services on the TeleStaff automated staffing software from Kronos, Inc. at a cost of $16,592.47 for the coverage term period from June 1, 2016 through May 31, 2017. The current contract (ED053117) agreement is being modified to allow the Department of Technology to manage the maintenance agreement of the TeleStaff automated staffing software on behalf of the Division of Police. This is the automated staffing system used by the Police identification unit and Communications personnel. The most recent renewal for maintenance and support was authorized in 2015 through purchase order ED053117 for $16,267.71.
The TeleStaff automated staffing software is a proprietary system from Kronos, Inc. As such, the City must purchase annual support and maintenance from Kronos, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code Chapter 329.
CONTRACT COMPLIANCE:
Vendor: Kronos, Inc. CC#: 04-2640942 Expiration Date: 01/07/2017
(DAX Vendor Account #: 000190)
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2015 funds were expended in the amount of $16,267.71 (via ED053117) for software support services for the TeleStaff automated staffing software from Kronos, Inc This year (2016), the cost is $16,592.47 for software support services. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund. Including this request, the aggregate contract total amount is $32,860.18.
Title
To authorize the Director of the Department of Technology and the Director of the Department of Public Safety to enter into and modify a contract for software support services on the TeleStaff automated staffing software from Kronos, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $16,592.47 from the Department of Technology, Information Services Operating Fund; and to declare an emergency ($16,592.47)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology and the Director of the Department of Public Safety to enter into and modify a contract for software support services on the TeleStaff automated staffing software from Kronos, Inc. at a cost of $16,592.47 for the coverage term period from June 1, 2016 through May 31, 2017; and
WHEREAS, this is the automated staffing system used by the Police identification unit and Communications personnel. The most recent renewal for maintenance and support was authorized in 2015, in the amount of $16,267.71, through purchase order ED053117; and
WHEREAS, the software support services contract (ED053117) is being modified to allow the Department of Technology to manage the TeleStaff automated staffing software agreement on behalf of the Division of Police; and
WHEREAS, the software is a proprietary system from Kronos, Inc., therefore this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and Department of Public Safety in that it is immediately necessary to authorize the Directors to enter into and modify a contract for software support services on the TeleStaff automated staffing software from Kronos, Inc., for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Public Safety be and are hereby authorized to enter into and modify a contract agreement for software support services on the TeleStaff automated staffing software from Kronos, Inc. at a cost of $16,592.47 for the coverage term period from June 1, 2016 through May 31, 2017.
SECTION 2. That the expenditure of $16,592.47 or so much thereof as may be needed is hereby authorized to expend from: (see attachment 0775-2016 EXP):
Dept: 47| Div: 47-01| Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program CW001 | Section 3: 470104| Section 4: IS01| Section 5: IT1215{Police Division}| Optional Field:IT00031| Amount $16,592.47|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage is the Mayor neither approves or vetoes the same.