Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into agreements to establish two (2) Universal Term Contracts for the option to purchase Ceiling Tile and Suspended Ceiling Systems to be used by various City agencies to perform repairs. The term of the proposed option contract is through April 30, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on March 10, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ000024). Forty two (42) bids were solicited; three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidders as follows:
Interior Supply, Inc.: CC48412-164540 expires: 12/08/2017 Lines: 20, 140
Sutherland Lumber Co of Kansas City: CC12776-10029 expires: 11/17/2017 Lines 10, 30-130, 150-170
Total Estimated Annual Expenditure: $15,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish these option contracts is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Waiver Explanation: A waiver of regulations is being requested because Sutherland Lumber Co did not submit manufacturer catalogs as requested in the bid. The purchasing office requested and the vendor has agreed to supply all items available for sale from one major manufacturer that provides ceiling tile and suspended ceiling systems that City may purchase under the terms of the contract.
30-Day Designation: This ordinance is being submitted as 30-day legisl...
Click here for full text