Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes rear loader refuse trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle.
Ordinance 2740-2015, passed November 23th, 2015, established purchase order FL006412 with Columbus Peterbilt (34-1285858) for the purchase of six (6) CNG powered rear loaders. Because of the entire age of the rear loader fleet, it has been determined it is in the best interest of the city to secure six (6) additional CNG powered rear loaders. Columbus Peterbilt will hold the 2015 price for six (6) additional trucks. The Purchasing Office recommends waiving bid and modifying contract FL006412 to include six (6) additional trucks.
Award will be for twelve (12) of item #1, two (2) of item #2, ten (10) of #2A, one (1) of item #4 and one (1) of item #5. Items 1A and 3 will not be awarded. As part of the contract cost, the City will send representatives to the manufacturing facility for inspections. The amount of this expense is $1,800.00.
The cost of this modification will be $1,312,780.00
The total amount of this contract will now be $2,627,360.00
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Peterbilt is 34-1285858 and expires 03/20/2018.
3. FISCAL IMPACT
This expense is budgeted within the 2016 Capital Improvement Budget, Fund 7703. An amendment to the capital improvement budget is necessary to establish funding authority in the proper project for this expenditure.
4. EMERGENCY DESIGNATION
Emergency legislation is requested so equipment can be purchased at the earliest possible time to repalce trucks beyond thier useful life
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund; to waive the competitive bidding provisions of Columbus City Code; to authorize the Finance & Management Director to modify a contract for the purchase of an additional 6 Rear Loader Refuse Trucks with Compressed Natural Gas (CNG) from Columbus Peterbilt; to authorize the expenditure of $1,312,780.00 within the Refuse Bonds Fund; and to declare an emergency. ($1,312,780.00)
Body
WHEREAS, there is a need to replace rear loading refuse collection trucks for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, ordinance 2740-2015 authorized a contract with Columbus Peterbilt for the purchase of six (6) CNG powered rear loader trucks; and
WHEREAS, it has been determined that it is in the best interest of the City to waive the competitive bidding provisions of Chapter 329 to modify the contract with Columbus Peterbilt to add six (6) additional rear loader trucks to replace trucks past their useful age; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget to provide proper authority for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to modify a contract with Columbus Peterbilt and to establish funding for the purchase of this equipment to maintain properly operating fleet thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized within ordinance 0960-2016 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current Authority / Amended Authority / Authority as Amended
7703 / P520001-100003 / Mechanized Collection System - Automated Side Loader (Voted Carryover) / $655,421.00 / ($332,780.00) / $322,641.00
7703 / P520001-100009 / Mechanized Collection System - Knuckle Boom (Voted Carryover) / $980,000.00 / ($980,000.00) / $0.00
7703 / P520001-100005 / Mechanized Collection System - Rear Loader (Voted Carryover) / $0.00 / $1,312,780.00 / $1,312,780.00
SECTION 2. That the transfer of $1,312,780.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7703 Refuse Collection Bond Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the Finance and Management Director is hereby authorized and directed to modify the contract with Columbus Peterbilt to add six (6) additional CNG powered rear loaders at a cost of $1,312,780.00.
SECTION 4. That the expenditure of $1,312,780.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 Refuse Collections Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of Columbus City Code.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.