Explanation
Background:
Ordinance 1000-2011 authorized the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into a three year contract, with three consecutive one year renewal options with Capital Recovery Systems, Inc. for collection services for the Municipal Court Clerk’s Office.
This legislation authorizes the Municipal Court Clerk to modify a contract to enter into the first month of the third consecutive one year renewal option with Capital Recovery Systems, Inc. for Municipal Court Clerk’s Office and to authorize an expenditure of $11,000.00. The term of one month is necessary for the Municipal Court Clerk’s Office to end the term of the collection contracts simultaneously, for the procurement process.
The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24, ORC 2335.19 and Ordinance 0130-2009, thereby negating any costs to the City of Columbus for this service.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA003933, for collection services, in accordance with Columbus City Code. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Capital Recovery Systems, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Capital Recovery Systems, Inc.
Contracts:
Ordinance 1000-2011; $105,000.00; EL011865
Ordinance 1522-2011; no funds; ED044855
Ordinance 1037-2012; $90,000.00; EL012827
Ordinance 1258-2013; $85,000.00; EL014494
Ordinance 1290-2014; $85,000.00; EL015868
Ordinance 1123-2015; $85,000.00; EL017078
Ordinance 0972-2016; $11,000.00;
Contract Compliance Number: 31-1570459
Expiration: 04/20/2017
DAX Vendor Number: 005578
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: Funds totaling $11,000.00 are available in the 2016 collection fund budget.
Title
To authorize the Municipal Court Clerk to modify a contract with Capital Recovery Systems, Inc. for the provision of collection services; to authorize an expenditure up to $11,000.00 from the Municipal Court Clerk Collection Fund. ($11,000.00)
Body
WHEREAS, it is necessary to modify a contract to enter into the first month of the third consecutive one year renewal option with Capital Recovery Systems, Inc. to collect the accounts receivables for the Municipal Court Clerk; and,
WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Municipal Court Clerk, to modify the contract with Capital Recovery Systems, Inc. for the collection services, for the immediate preservation of the public peace, health, safety, property and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Franklin County Municipal Court is hereby authorized to modify a contract to enter into the first month of a third consecutive one year renewal option with Capital Recovery Systems, Inc. for the provision of the collection services for Municipal Court Clerk's Office.
SECTION 2. That the expenditure of $11,000.00 or so much thereof as may be needed, is hereby authorized from department 2601, Collection Fees fund, fund number 2295 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.