Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone, dba Horizon Telecom. The original contract (EL017386) was awarded in 2015 through Solicitation SA005924 by authority of ordinance 1479-2015, passed July 27, 2015. The original contract included two options to renew for additional one year terms. This ordinance will authorize the first renewal option (year 2 of a 3 year agreement) and provide for payment of the annual software assurance, with the coverage period from August 13, 2016 to August 12, 2017, at a cost of $27,042.60.
FISCAL IMPACT:
Last year (2015), the Department of Technology expended funds totaling $25,170.37 (via Ord. 1479-2015) with Horizon Chillicothe Telephone dba Horizon Telecom for annual software assurance. The 2016 cost for annual software assurance is $27,042.60. Funds have been identified to cover this cost within the Department of Technology, Information Services Division, Information Services Operating Fund budget. Including this renewal, the aggregate contract total amount is $52,212.97.
CONTRACT COMPLIANCE:
Vendor Name: Horizon Chillicothe Telephone dba Horizon Telecom C.C.#: 31-0924702 Expiration Date: 04/25/2018
(DAX Acct. No.#: 004469)
Title
To authorize the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone dba Horizon Telecom for the purchase of annual NEC software assurance; and to authorize the expenditure of $27,042.60 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($27,042.60)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew an agreement with Horizon Chillicothe Telephone, dba Horizon Telecom for payment of the annual software assurance. The Department of Technology has a need to renew the contract agreement for NEC software assurance to support the current NEC telephone system that is in service for Public Safety telephony services at eight locations within the city; and
WHEREAS, the original contract (EL017386) was awarded in 2015 through Solicitation SA005924 by authority of ordinance 1479-2015, passed July 27, 2015. The original contract included two options to renew for additional one year terms. This ordinance will authorize the first renewal option (year 2 of a 3 year agreement) and provide for payment of the annual software assurance, with the coverage period from August 13, 2016 to August 12, 2017, at a cost of $27,042.60; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to renew an agreement with Horizon Chillicothe Telephone dba Horizon Telecom for the purchase of NEC software assurance, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with Horizon Chillicothe Telephone, dba Horizon Telecom. This ordinance will authorize the first renewal option (year 2 of a 3 year agreement) and provide for payment of the annual software assurance, with the coverage term period from August 13, 2016 to August 12, 2017, at a cost of $27,042.60.
SECTION 2: That the expenditure of $27,042.60 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 1059-2016 EXP) :
Dept: 47| Div: 47-02| Obj Class: 03 | Main Account: 63260 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201| Section 4: IT01 |Section 5: IT0104| Amount $27,042.60 |
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.