Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the up-fitting of Police vehicles. The purchase orders for up-fitting will be issued from a pending Universal Term Contract (UTC) that will be established upon passage of Ord. 1055-2016, which is set to be on the May 2, 2016 City Council agenda. This Universal Term Contract is being established pursuant to competitive bidding provisions of Columbus City Code per RFQ000406.
Vendor: Parr Public Safety Equipment, Inc., CC# 20-1619573; All Items
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: A total of $1,040,010.22 will be spent from the Special Income Tax Fund. $6,000,000.00 was budgeted from the Special Income Tax Fund for 2016.
Emergency action is requested so that older, high mileage vehicles can be removed from service and newer vehicles can be placed into service for immediate use by various city departments.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Parr Public Safety Equipment, Inc. for up-fitting of Police vehicles; to authorize the appropriation and expenditure of $1,040,010.22 from the Special Income Tax fund; and to declare an emergency. ($1,040,010.22)
Body
WHEREAS, various Police vehicles need up-fitting before being road ready; and
WHEREAS, a pending Universal Term Contract (UTC) will be executed via Ord. 1055-2016 for parts and up-fitting services on Police Ford Utility Interceptors on an as needed basis; and
WHEREAS, funding for these vehicles is available in the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management, in that it is immediately necessary to authorize the Director to establish purchase orders with Parr Public Safety Equipment for the purchase of new vehicles for use by various City Departments, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to establish purchase orders for parts and up-fitting services on Police Ford Utility Interceptors with Parr Public Safety Equipment, Inc. in accordance with the approval of a pending Universal Term Contract to be established pursuant to Ord. 1055-2016.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2016, the sum of $1,040,010.22 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 1134-2016.xls
SECTION 3. That the expenditure of $1,040,010.22 , or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance.
See Attached File: Ord 1134-2016.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.