Explanation
BACKGROUND: This ordinance authorizes the Board of Health to enter into a contract with K.N.S. Services, Inc., for the provision of security equipment upgrades at Columbus Public Health, 240 Parsons Avenue. This equipment is necessary to update and enhance CPH’s current system. The new equipment will be compatible with the City’s established standards for security systems, and will be linked to the current security system at City Hall. The contract with K.N.S. Services, Inc., is in the amount of $45,211.00, which includes labor and materials.
K.N.S. Services, Inc., installed the original wiring at Columbus Public Health. They also installed the new main security office wiring at City Hall. Contracting with K.N.S. Services, Inc., is the logical and most expeditious option for this upgrade. Contracting with another vendor could lead to logistical problems and errors due to lack of system consistency, so it is not in the City’s best interest to bid this system enhancement. Therefore, Columbus Public Health requests approval to waive competitive bidding for this contract.
This ordinance is submitted as an emergency to ensure compliance with the City’s safety regulations.
FISCAL IMPACT: Monies for this capital improvement project expenditure are available within the Health G.O. Bonds Fund. This ordinance authorizes the expenditure of $45,211.00 from the Health G.O. Bonds Fund.
Title
To authorize and direct the Board of Health to enter into a contract with K.N.S. Services, Inc. to upgrade the current security system at Columbus Public Health, 240 Parsons Avenue; to waive competitive bidding provisions of the City Code; to authorize the expenditure of $45,211.00 from the Health G.O. Bonds Fund; and to declare an emergency. ($45,211.00)
Body
WHEREAS, Columbus Public Health has identified a need to enhance the current security system being utilized for its facility at 240 Parsons Avenue; and,
WHEREAS, it is necessary to authorize the Board of Health to enter into a contract with K.N.S. Services, Inc., for security system enhancements; and,
WHEREAS, it is in the City's best interests to waive the relevant provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned contract; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to contract with K.N.S. Services, Inc. to provide security enhancements in order to comply with the City’s safety regulations, for the preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract in the amount of $45,211.00 with K.N.S. Services, Inc. to enhance the current security system for its facility at 240 Parsons Avenue.
SECTION 2. That the expenditure of $45,211.00 is hereby authorized from the Health G.O. Bonds Fund, Fund 7706, as follows:
Object Class Main Account Program Project No. Section 3 Sect. 4 Sect. 5 Amount
06-Capital Outlay 66530 CW001 P570053-100000 n/a n/a n/a $45,211.00
SECTION 3. That this Council finds it in the City's best interest to waive the provisions of Chapter 329 of the Columbus City Code relating to competitive bidding.
SECTION 4. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.