Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with G & G Cement Contractors for the UIRF - Brick Repair & Curb Ramps 2015 project and to provide payment for construction administration and inspection services.
The project work consists of spot repair of brick roadways on specified streets in the Near East and German Village areas and construction of ADA curb ramp and signal improvements in the North Central and Northeast areas of Columbus, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is May 30, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five (5) bids were received on April 12, 2016 (all majority) and bid amounts were tabulated on April 13, 2016 as follows:
Company Name Base Bid Amt City/State * MAJ/MBE/FBE/ASN/PHC
G & G Cement Contractors $949,321.18 Columbus, OH Majority
Decker Construction Company $1,248,853.13 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $1,259,201.15 Gahanna, OH Majority
Shelly & Sands, Inc. $1,549,301.05 Columbus, OH Majority
Facemyer Company $1,648,967.20 Columbus, OH Majority
Award is to be made to G & G Cement Contractors as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Cement Contractors.
Pre-Qualification Status
G & G Cement Contractors and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
G & G Cement Contractors (vendor 004468) contract compliance number is 31-0924129 and expires 6/23/16.
3. FISCAL IMPACT
Funds in the amount of $1,044,253.30 are available for this project in the Streets and Highways General Obligations Bond Fund within the Department of Public Service. Amendment to the 2016 Capital Improvements Budget is necessary to establish sufficient cash and budget authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with G & G Cement Contractors in connection with the UIRF - Brick Repair & Curb Ramps 2015 project; to authorize the expenditure of up to $1,044,253.30 within the Streets and Highways General Obligations Bond Fund to pay for the contract and inspection; and to declare an emergency. ($1,044,253.30)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the UIRF - Brick Repair & Curb Ramps 2015 project; and
WHEREAS, this project consists of spot repair of brick roadways on specified streets in the Near East and German Village areas and construction of ADA curb ramp and signal improvements in the North Central and Northeast areas of Columbus, and other such work as may be necessary to complete the contract in accordance with the plans and specifications; and
WHEREAS, G & G Cement Contractors will be awarded the contract for the UIRF - Brick Repair & Curb Ramps 2015 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Brick Repair & Curb Ramps 2015 project in order to complete construction in 2016 of failing streets and ADA non-compliant intersections; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services expenses; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to provide sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $2,664,649.00 / ($1,044,254.00) / $1,620,395.00
7704 / P440005-100061 / UIRF - 2015 Brick Repair & Curb Ramps 2015 project (Voted Carryover) / $0.00 / $1,044,254.00 / $1,044,254.00
SECTION 2. That the transfer of $1,044,253.30, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways General Obligations Bond Fund per the account codes in the attachment to this ordinance
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with G & G Cement Contractors for the construction of the UIRF - Brick Repair & Curb Ramps 2015 contract in an amount up to $949,321.18, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $1,044,253.30, or so much thereof as may be needed, is hereby authorized to be expended from Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.