Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for the air conditioning upgrades at Fire Station No. 22 at 3069 Parsons Avenue and Fire Station No. 25 at 739 W. 3rd Avenue. The scope of work shall include all associated mechanical and electrical work to complete these new ductless split systems. The new systems will take the place of the existing less efficient window mounted air conditioning units.
Formal bids were solicited and the city received two bids on February 16, 2016 as follows (0 FBE, 0 MBE):
Farber Corporation $88,400.00
General Temperature Control $125,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Farber Corporation.
Emergency action is requested in order to expedite equipment procurement and to have the new air conditioning systems installed prior to the summer heat.
Farber Corporation Contract Compliance No. 31-0746886
Fiscal Impact: Funding for this contrast is available within the Safety Voted Bond Fund.
Title
To amend the 2016 Capital Improvement Budget; to authorize the transfer of funds between projects within the Public Safety Capital Improvement Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for air conditioning upgrades at Fire Station No. 22 and Fire Station No. 25; to authorize the expenditure of $88,400.00 from the Safety G.O. Bond Fund; and to declare an emergency. ($88,400.00)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and to authorize the transfer of funds between projects within the Public Safety Capital Improvement Fund; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management, on behalf of the Office of Construction Management, to enter into a contract with Farber Corporation for air conditioning upgrades at Fire Station No. 22 and Fire Station No. 25; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Farber Corporation for air conditioning upgrades at Fire Station No. 22 and Fire Station No. 25, to expedite equipment procurement and to have the new air conditioning systems installed prior to the summer heat, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget be amended as follows:
That the 2016 Capital Improvement Budget be amended as follows:
Fund 7701
Project Number / Project / Current CIB Authority / Amendment Amount / Revised CIB Amount
P340116-100001/Fire Self Contained Breathing Apparatus/Voted Carryover/$448,369/($88,400)/$359,969
P340103-100000/30-04 Fire Facility Renovation/Voted Carryover/$1/$88,400/$88,401
SECTION 2. That the transfer of cash and appropriation in an amount equal to $88,400.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7701 Public G.O. Bond Fund per the accounting codes in the attachment to this ordinance.
See attached File: Ord 1189-2016 Legislation Template.xls
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Farber Corporation for air conditioning upgrades at Fire Station No. 22 and Fire Station No. 25.
SECTION 4. That the expenditure of $88,400.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1 is hereby authorized in the Safety Voted Bond Fund per the accounting codes in the attachment to this ordinance.
See attached File: Ord 1189-2016 Legislation Template.xls
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.