Explanation
Background:
Ordinance 1075-2012 approved by Columbus City Council on June 4, 2012, authorized the Franklin County Municipal Court, Clerk of Court (“ Municipal Court Clerk”) to enter into a one year contract with four consecutive one year renewal options with CoreVault, Inc. for remote data back-up and recovery services.
These services provide data back-up, recovery from data loss, and a comprehensive disaster recovery system for viable data restoral for the Franklin County Municipal Court.
The company name was previously changed from CoreVault, Inc. to Dobson Technologies - IT Solutions, Inc. The W-9 was updated to reflect the name change; the federal employer identification number (FEIN) remained the same.
Ordinance 1124-2015 authorized the assignment of the contract from Dobson Technologies - It Solutions, Inc. (FEIN 32-0146646) to KeepItSafe, Inc. (FEIN 46-4821305).
This legislation authorizes the Municipal Court Clerk to modify and increase the existing contract in the amount of $12,000.00, and to enter into the fourth consecutive one year renewal option with KeepItSafe, Inc. in the amount of $116,400.00, for the provision of remote data back-up and recovery services for the Franklin County Municipal Court and to authorize an expenditure totaling $128,400.00. The additional funds are necessary due to an increase in the volume of data back-up.
Bid Information: The Municipal Court Clerk's Office solicited competitive bids through SA004290; bid opening 3/28/2012. Proposals were received from three companies. The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. CoreVault, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to CoreVault, Inc.
Contracts:
Ordinance: 1075-2012; $86,753.28; EL012796
Ordinance: 1016-2013; $86,753.28; EL014330
Ordinance: 0302-2014; $86,753.28; EL015296
Ordinance: 1124-2015; $106,905.60; EL017117
Ordinance: 1200-2016; $128,400.00
Contract Compliance Number: 46-4821305
Expiration Date: 5/20/2017
DAX Vendor Number: 012207
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Fiscal Impact: The cost of $128,400.00 is available within the 2016 computer fund budget.
Title
To authorize the Municipal Court Clerk to modify the contract with KeepItSafe, Inc. for data storage services; to authorize an expenditure up to $128,400.00 from the Municipal Court Clerk computer fund. ($128,400.00)
Body
WHEREAS, it is necessary to modify and increase the contract with KeepItSafe, Inc. for the provision of remote data back-up and recovery services for the Franklin County Municipal Court; and,
WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Municipal Court Clerk's Office to modify a contract with KeepItSafe, Inc. for remote data back-up and recovery services storage services for the Municipal Court Clerk's Office, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and hereby authorized to modify and increase the contract with KeepItSafeP Inc. for the provision of remote data back-up and recovery services for the Franklin County Municipal Court.
SECTION 2. That the expenditure of $128,400.00 or so much thereof as may be needed is hereby authorized to be expended from department 26, Municipal Court Clerk computer fund 2227, per the accounting codes in the attachment to this legislation.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.