Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Park Enterprise Construction Co., Inc. for the construction of the Intersection Improvements - Georgesville Road at Holt Road PID 94913 project and to provide payment for construction administration and inspection services. This improvement will be performed in the Westland City Planning Area.
The Intersection Improvements - Georgesville Road at Holt Road PID 94913 work consists of installing a shared use path, sidewalk, ADA curb ramps, stormwater work, pavement replacement, water line work, street lighting, landscaping, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is June 6, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on March 24, 2016 (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Park Enterprise Construction, Inc. $2,824,911.23 Marion, OH Majority
Shelly and Sands, Inc. $2,954,696.25 Columbus, OH Majority
Complete General Construction Co. $3,062,541.35 Columbus, OH Majority
Double Z Construction Co. $3,210,525.10 Columbus, OH Majority
Trucco Construction Co., Inc. $3,239,294.11 Powell, OH Majority
Award is to be made to Park Enterprise Construction, as the lowest, responsive, responsible and best bidder for their bid of $2,824,911.23. The amount of construction administration and inspection services will be $290,965.85. The total legislated amount is $3,115,877.08.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Park Enterprise Construction.
2. CONTRACT COMPLIANCE
The contract compliance number for Park Enterprise Construction, Inc. is 34-1760215 (Vendor Number 006840) and expires 3/29/18.
3. PRE-QUALIFICATION STATUS
Funding for this project is from the Ohio Department of Transportation (ODOT) and ODOT does not allow prequalification requirements. The bidder and subcontractors are exempt from the prequalification requirements under relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Grants from the Ohio Department of Transportation in the amount of $2,115,116.00 will partially fund construction and inspection services associated with this project. Public Service will contribute a local share amount of $960,761.08 from the Streets and Highway Bonds Fund (Fund 7704). Funding for this project is budgeted in the 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received.
5. EMERGENCY DESIGNATION
Emergency action is requested in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2016 Capital Improvement Budget; to appropriate funds within the Fed-State Highway Engineering Fund; to authorize and direct the City Auditor to transfer funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Park Enterprise Construction Co., Inc. for the Intersection Improvements - Georgesville Road at Holt Road PID 94913 project; to authorize the expenditure of $3,115,877.08 or so much thereof as may be necessary from the Streets and Highways Bond Fund and the Fed-State Highway Engineering Fund to pay for the contract; and to declare an emergency. ($3,115,877.08)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Intersection Improvements - Georgesville Road at Holt Road PID 94913 project; and
WHEREAS, work on this project consists of installing a shared use path, sidewalk, ADA curb ramps, stormwater work, pavement replacement, water line work, street lighting, landscaping; and
WHEREAS, bids were received on March 24, 2016, and tabulated on March 25, 2016, for the Intersection Improvements - Georgesville Road at Holt Road PID 94913 project, and a satisfactory bid has been received; and
WHEREAS, the sub-contractors and suppliers to be utilized by Park Enterprise Construction Co., Inc. met the DBE Goal of 8% for this project and were approved by Jason Stith at ODOT on April 15, 2016; and
WHEREAS, Park Enterprise Construction Co., Inc. will be awarded the contract for the Intersection Improvements - Georgesville Road at Holt Road PID 94913project; and
WHEREAS, it is necessary to enter into contract with Park Enterprise Construction Co., Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, grant money will be used to pay for a portion of this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize the Director to enter into contract with Park Enterprise Construction Co., Inc. in order for the project to proceed to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530103-100047 / Arterial Street Rehabilitation - Sawmill I270 to Hard Road (Voted Carryover) / $1,000,000.00 / ($960,762.00) / $39,238.00
7704 / P530086 -100020 / Intersection Improvements - Georgesville Road at Holt Road (Voted Carryover) / $0.00 / $960,762.00 / $960,762.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $2,155,116.00 is appropriated in Fund 7765 Federal-State Highway Engineering Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $960,761.08, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Park Enterprise Construction Co., Inc., 560 Barks Road West, Marion, Ohio, 43302.
SECTION 5. That the expenditure of $2,155,116.00 or so much thereof as may be needed, is hereby authorized in Fund 7765 Federal-State Highway Engineering Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $960,761.08, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.