Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services to enter into a contract with Intergraph Corporation for Premium Maintenance Services for the Computer Aided Dispatching System (CAD) starting June 1, 2016 through May 31, 2017. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system dramatically aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011, and the first year of the Premium Maintenance Services was in 2012 (1250-2012). It is now necessary to enter into the fifth of five-year services contract agreed upon in the original CAD installation contract (EL009776). The warranty period for the new systems expired on June 30, 2012.
Contract Compliance: Contract Compliance Number # CC73222-114115 - Expires: April 29, 2016.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System.
FISCAL IMPACT: This ordinance authorizes the appropriation and expenditure of $391,581.24 in the E911 fund to contract with Intergraph Corporation for the maintenance of the CAD system. Funds were not specifically budgeted in the E911 fund specifically for this contarct. However, available monies in the fund can be used for this purpose. E911 funds are earmarked towards the payment of the City's E911 operations. The total expenditures for CAD maintenance in 2014 were $337,388.86 and $352,356.65 in 2015.
Title
To authorize the appropriation and expenditure of $391,581.24 from the unappropriated balance of the Wireless E911 Fund; to authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for maintenance services required for the current CAD system; and to declare an emergency. ($391,581.24)
Body
WHEREAS, it is necessary to authorize the City Auditor to appropriate $391,581.24 within the unappropriated balance of the wireless E911 Fund; and
WHEREAS, funds received from the County for the wireless E911 are earmarked towards expenditures related to the City's emergency operations; and
WHEREAS, the Division of Support Services has a need to allocate funds from the E911 funds towards the maintenance contract with Intergraph Corporation; and
WHEREAS, the Division of Support Services has a need to enter into the fifth of a five-year services agreement with Intergraph Corporation for a Maintenance Agreement for the CAD system; and
WHEREAS, Intergraph Corporation provides Help Desk Support, website support and software updates which facilitate the CAD System's daily operations; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into contract with Intergraph for maintenance support and allow the Police and Fire communications systems to operate without interruption, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2016, the sum of $391,581.24 is appropriated in Fund 2270 E911 Funds Object Class 03 Contractual Services per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Safety be and is hereby authorized and directed to enter into a backup Service Maintenance Agreement with Intergraph Corporation for the Premier Maintenance and Support of the CAD systems for the period of June 1, 2016 through May 31, 2017.
SECTION 3. That the expenditure of $391,581.24, or so much therefore as may be necessary, is hereby authorized to be expended from the E911 Fund, 2270-227001 per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies appropriated in the foregoing Section 1 shall be paid upon order of the Public Safety Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That all funds necessary to carry out the purpose of this fund in 2016 are hereby deemed appropriated in an amount not to exceed the available cash balance in the fund.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.