Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish five (5) UTC contracts for Heating Ventilation and Air Conditioning (HVAC) parts and filters to be used by various City agencies. The term of the proposed option contract is through April 30, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on March 17, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ000023). Ninety eight (98) bids were solicited; six (6) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidders as follows:
Columbus Climate Controls Company: CC001224 expires: 03/08/2018 Catalog Award $1.00
Allied Supply Company, Inc.: CC25769-93423 expires: 10/26/2017 Catalog Award $1.00
Progress Supply Inc.: CC004162 expires 04/15/2018 Catalog Award $1.00
Tri Dim Filter Corporation: CC51452-113045 expires 05/01/2017 Catalog Award $1.00
American Air Filter Company, Inc.: CC009655 expires 04/15/2018 Catalog Award $1.00
Total Estimated Annual Expenditure: $250,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish these option contracts is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Waiver Explanation: A waiver of regulations is being requested as the current City Code does not provide the ability to award multiple suppliers for the same categories/items.
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