Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with EMH&T.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various traffic signal facilities design and associated tasks for the Department. The selected consultant shall be readily available to perform such tasks when requested by the City. Services on request and detailed scopes of individual projects will be developed as requested and work will be authorized as individual scopes are developed. The consultant shall be expected to work on multiple projects concurrently.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signal Installation - General Engineering Signals (2016) contract. The project was formally advertised on the Vendor Services web site from March 10, 2016 to April 7, 2016. The city received six responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on April 14, 2016. The responding firms were:
Company Name City/State Majority/MBE/FBE/ASN/PHC
EMH&T Columbus, OH MAJ
GPD Group Columbus, OH MAJ
TranSystems Columbus, OH MAJ
DLZ Ohio, Inc. Columbus, OH MBR
E.P. Ferris Columbus, OH MAJ
Resource International Columbus, OH MAJ
EMH&T received the highest score by the evaluation committee and will be awarded the contract in an amount up to $300,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. FISCAL IMPACT:
Funding for this project is budgeted in the 2016 Capital Improvements Budget. An amendment to the budget is necessary to provide sufficient budget authority and cash for the appropriate projects.
3. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to provide information to the citizens of Columbus and maintain an established project schedule.
4. CONTRACT COMPLIANCE
The contract compliance number for EMH&T is 31-0685594 (Vendor Number 004214) and expires 02/18/18.
Title
To amend the 2016 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to enter into a professional engineering services contract with EMH&T for the Signal Installation - General Engineering Signals (2016) contract; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bonds Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to provide professional engineering design services in support of the Capital Improvement program; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Signal Installation - General Engineering Signals (2016) project; and
WHEREAS, EMH&T submitted the best overall proposal for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with EMH&T in order to provide funding for the Signal Installation - General Engineering Signals (2016) contract thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0960-2016 be amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund/Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) / $1,620,395.00 / ($300,000.00) / $1,320,395.00
7704 / P540007-100054 / Traffic Signal Installation - General Engineering Signals (2016) (Voted Carryover) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the transfer of $300,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with EMH&T, 5500 New Albany Road, Columbus, Ohio 43054 for the Signal Installation - General Engineering Signals (2016) project in the amount of $300,000.00.
SECTION 4. That the expenditure of $300,000 or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.