Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish two (2) Universal Term Contracts for Absorbent Materials to be used by various City agencies. The term of the proposed option contract is through May 31, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on March 31, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ000339). Eighty two (82) bids were solicited; four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidders as follows:
Fastenal Company: CC48415-111513 expires: 12/16/2017 Lines 100 and 110
New Pig Corporation: CC015412 expires: 03/11/2018 Lines 10-60, 80-90, 120-230, 250-300
Total Estimated Annual Expenditure: $30,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish these option contracts is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Emergency: This ordinance is being submitted as emergency legislation as there is no current contract to purchase absorbent materials and there is an immediate need to contract with the companies named herein to quickly and efficiently procure goods.
Title
To authorize the Finance & Management Director to enter into two (2) Universal Term Contracts for the option to purchase absorbent materials with Fastenal Company and New Pig Corporation; to authorize the expenditure of two (2) dollars to establish the contracts f...
Click here for full text