Explanation
BACKGROUND: This legislation is for the option to establish three (3) UTC contracts for Athletic Field Clay and Related Materials for the Recreation and Parks Department, the primary user, and for use at various City recreations locations. This contract will provide for the purchase of both bulk and bagged athletic field materials and the delivery of such. The term of the proposed option contracts would be approximately two years, expiring March 30, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 28, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ000716). Seventy (70) bids were solicited, three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Natural Sand Company, Inc., CC# 25-1854211 expires 5/4/18, Lines 10, 20, 30 and 80, $1.00
Kurtz Brothers Central Ohio LLC, CC# 20-3524137 expires 4/27/2018, Lines 40, 80 and 90, $1.00
Green Velvet Sod Farms, CC# 32-0147746 expires 4/16/17, Lines 50, 60 and 70, $1.00
Total Estimated Annual Expenditure: $36,000, Recreation and Parks Department, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expe...
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