Explanation
BACKGROUND: This ordinance authorizes the purchase of sixty (60) Apple iPad Air 2 tablets for the Fire Division from an existing State of Ohio Term Schedule Contract with Insight Public Sector. These Apple iPad Air 2 tablets are for use in the Training Bureau’s programs at the Division of Fire.
The Training Bureau currently utilizes conventional text books and printed materials for training classes. The purchase and integration of the Apple iPad Air 2 tablet in the Training Bureau programs will result in a cost savings with the use of the tablets and digital training manuals, as opposed to printed text books, and will also result in virtual elimination of paper. Digital publications (ePubs or eBooks) of training manuals will be downloaded onto the Apple iPad tablets; the ePub and eBook formats permit students and instructors to interact with the content such as search, highlight or mark-up text, and place bookmarks. In addition to a cost savings in training materials, utilization of the Apple iPads and digital publications of training manuals eliminate approximately two (2) tons of paper for one (1) class of forth-five (45) students and five (5) instructors, from Recruit Training through Apprenticeship, thus supporting the Mayors Green Initiative. The Apple iPads offer the use of technology in training which allows instructors to create and customize the educational environment with virtual simulations that can be run with fire, EMS, and safety which improves street level skills. Additionally, the Apple iPads allow for testing, evaluation, assignment completion, collection, and grading with immediate statistical data upload; information and content can be loaded and modified in real time and then disseminated to all students which enhances Instructors ability to teach by improving the learning environment for students. Utilizing the State Term Schedule Contract will permit the timely ordering of sixty (60) Apple iPads at a reduced price. This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Schedule Contract exists for this purchase (State Term Schedule STS033 /OAKS Contract No. 534242).
Contract Compliance: Insight Public Sector (#36-3949000) - Active C.C. (10-07-16) (Vendor #007309)
Emergency Designation: Emergency legislation is requested so this apparatus can be purchased, tested and placed into service before the start of the Spring Training Class.
FISCAL IMPACT: This ordinance authorizes an expenditure of $22,740.00 from the General Fund, specifically authorizing the purchase of training materials in the Training Bureau Program.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for sixty (60) the Apple iPad Air 2 tablets for the Division of Fire from an existing Cooperative State of Ohio Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Insight Public Sector; and to declare an emergency. ($22,740.00)
Body
WHEREAS, the Fire Division has a need to purchase tablets for use in the Training Bureau Program; and
WHEREAS, a State of Ohio Term Schedule Contract established by the State of Ohio, Department of Administrative Services Purchasing Office, with Insight Public Sector, exists for the purchase of the sixty (60) Apple iPad Air 2 tablets; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, it is necessary for the Director of Finance and Management to enter into a contract with Insight Public Sector, for the purchase of sixty (60) Apple iPad Air 2 tablets; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for said Apple iPad tablets for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said apparatus for the Fire Division in accordance with the existing state of Ohio Term Schedule Contract established by the State of Ohio Purchasing Office with Insight Public Sector, the purchase of which is authorized by Ordinance 582-87.
SECTION 2. That the expenditure of $22,740.00 or so much thereof as may be necessary, be and is hereby authorized from the General Fund 1000-1000010, per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.